Councillor Handbook

This handbook is being updated for 2023-27 following the May 2023 elections.

Section 1 – Getting Started

Privacy Notice [PDF]

Declaration of Office [PDF]

Register of Members’ Interests Form [PDF]

Request for Dispensation [PDF]

Openness and Transparency of Personal Interests [PDF]

Predetermination Guidance [PDF]

Gifts and Hospitality Register [PDF]

Member’s Allowance Form [PDF]

Councillor Contact Details Form [PDF]

Councillor Laptop Agreement – document is being updated for the 2023-27 administration.

Councillor Training Schedule – document is being updated for the 2023-27 administration.

Mayor & Standing Committees Form – document is being updated for the 2023-27 administration.

Section 3 – Meetings

Schedule of Meetings

Procedure on a Motion [PDF]

Social Media and Council Meetings Guidelines [PDF]

Have your Say Leaflet [PDF]

Help us Get it Right – document is being updated for the 2023-27 administration.

Section 8 – Policies & Procedures

List of all Council Policies

Request to meet with a Councillor Procedure – document is being updated for the 2023-27 administration.

Whistle Blowing Procedure [PDF]

Section 9 – Publications

A Plain English Guide to Localism [PDF]

The Good Councillor’s Guide 2018 – Access provided on request.

The Good Councillor’s Guide to Finance & Transparency 2017 – Access provided on request.

Section 10 – Civic

Civic Information [PDF]

Including:

  • The Role of the Town Mayor
  • Support for the Mayor
  • Mayor’s Charity
  • Town Mayor’s Allowance
  • The Role of the Deputy Mayor
  • Civic Insignia and Regalia
  • Receipt of Gifts
  • Civic Events

Mayor’s Cadet [PDF]

Including:

  • Terms of Reference
  • Guidance Notes for Mayor’s Cadet