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Christmas Stall Applications are now open for the Christmas Lights Switch-On on Friday 27 November!
If you are applying, please make sure to read the event regulations attached here: Event Regulations – Christmas 2026 [PDF]

We are not accepting food and drink stall applications at this time.

Christmas Stall Application

• ** Pitches are limited to only ONE per business **

  Please note: food and drink stalls are by invitation only and we are not accepting applications at this time.

• Your Contact Details

• Name*
  First Last
• Phone*
• Email*
  This email address will be used to contact you with details of the event and stall layout (approximately 10 days before the event). We will also confirm if your application has been successful via this email address.
  Enter Email Confirm Email
• Name of person attending event (if different from above)

• Stall Details

• Stall Name*
• Charity Number (if applicable)
• Address*
  Please provide the address of your business, charity or community group.
  Street Address Address Line 2 City County Post Code AfghanistanÅland IslandsAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua and BarbudaArgentinaArmeniaArubaAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBonaire, Sint Eustatius and SabaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurundiCambodiaCameroonCanadaCape VerdeCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos IslandsColombiaComorosCongoCongo, Democratic Republic of theCook IslandsCosta RicaCôte d'IvoireCroatiaCubaCuraçaoCyprusCzechiaDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatiniEthiopiaFalkland IslandsFaroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench Southern TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard Island and McDonald IslandsHoly SeeHondurasHong KongHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKorea, Democratic People's Republic ofKorea, Republic ofKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacaoMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesiaMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth MacedoniaNorthern Mariana IslandsNorwayOmanPakistanPalauPalestine, State ofPanamaPapua New GuineaParaguayPeruPhilippinesPitcairnPolandPortugalPuerto RicoQatarRéunionRomaniaRussian FederationRwandaSaint BarthélemySaint Helena, Ascension and Tristan da CunhaSaint Kitts and NevisSaint LuciaSaint MartinSaint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth Georgia and the South Sandwich IslandsSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan MayenSwedenSwitzerlandSyria Arab RepublicTaiwanTajikistanTanzania, the United Republic ofThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTunisiaTürkiyeTurkmenistanTurks and Caicos IslandsTuvaluUgandaUkraineUnited Arab EmiratesUnited KingdomUnited StatesUruguayUS Minor Outlying IslandsUzbekistanVanuatuVenezuelaViet NamVirgin Islands, BritishVirgin Islands, U.S.Wallis and FutunaWestern SaharaYemenZambiaZimbabwe Country
• What will your stall be selling / offering at the event?*
  Please give as much information about the specifics of your products as possible. This will help us to avoid duplication of stalls and assist in the layout of the event. This information will also be used in the event programme. Please note, stallholders may NOT sell alcohol unless invited to do so.
• How long does your stall require to set-up?*
• How long does your stall require to pull-down?*
• Type of Structure*
  Please select the type of structure which best matches what you intend to bring to the event. Please let us know if your structure changes in type or size. If you are unsure at the time of applying, we will get in touch nearer the event to confirm your stall structure.
  • Gazebo (3m)
  • Gazebo (6m)
  • Van
  • Trailer
  • Other
• If you answered 'other' about the type of structure, please describe below
  Please give as much information about the specifics of your structure as possible.
• Stall Options*
  Please select which stall option you would like to book. If your application is successful, details of how to pay will be sent to you. Please note, your stall pitch is not confirmed until we have received payment from you.
  3m Commercial / Trade Pitch - £256m Commercial / Trade Pitch - £403m Local Charity Pitch - £103m Community Group Pitch - Free

• Documents

  In order for your stall application to be considered, we must receive the following documents, which you can upload below.
• Public Liability Insurance*
  Please upload your Public Liability Insurance below. Your public liability must be valid for the duration of the event on Friday 27 November 2026. If your insurance expires before then, please upload your current insurance policy and we will be in touch before the event to follow this up. Entry will not be permitted on the day if you have not provided a copy of your valid public liability insurance.
  Drop files here or Select files

  Max. file size: 150 MB.
• Risk Assessment*
  All stalls must provide a detailed and up to date Risk Assessment. If required, please contact the Town Council for a template risk assessment.
  Drop files here or Select files

  Max. file size: 150 MB.

• Important Information & Signature

  Please read the Event Regulations carefully (available at the top of this page). Stalls are offered on a first-come, first-served basis, and priority will be given to local organisations. Stall applications may be rejected to avoid duplicate stalls. Entry is only permitted if the above documents are provided and payment made prior to the event. The Council is unable to provide electricity, gazebos, tables, chairs, or rubbish clearance. It is the responsibility of each company / organisation to take away all refuse from their pitch. Please be aware you will need some form of light on your stall at night-time. Generators are permitted by agreement. There is to be no vehicular movement on site between 3:30pm – 7.30pm (times are subject to change).
• I wish to attend Thame’s Christmas Lights Switch-On on Friday 27 November 2026 and I have read and agree to the Event Regulations. Signed:*
  First Name Last Name
• Date*
• Privacy Notice*
  Thame Town Council regards your privacy as important and any personal information you give to us will be used in accordance with the law. When you submit this form, a copy of the information you provide is saved on our website’s password-protected database and sent to info@thametowncouncil.gov.uk, where an Officer will respond and, where necessary to do so, may pass your information on to the relevant authority/third party. Please ensure you read Thame Town Council's Privacy Notice at www.thametowncouncil.gov.uk/privacy and tick the box below to confirm that you agree.
  • I agree to Thame Town Council’s Privacy Notice
• CAPTCHA
  Please tick box to show us that you are not a robot.

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