31 October 2017 – Agenda
TO: All Members of the Personnel Committee
VENUE:Upper Chamber, Thame Town Hall
DATE: Tuesday 31 October 2017
TIME: On the rising of the Policy & Resources Committee meeting(maximum 1.5 hours)
Cllr Wyse (Town Mayor), Cllr Emery (Deputy Mayor), Cllr Dyer (Chairman of Policy & Resources), Cllr Dixon (Chairman of Community, Leisure & Recreation), Cllr Fickling (Chairman of Planning & Environment), Cllr Austin (Chairman of Neighbourhood Plan Continuity)
Clerk of the Council
Date: 25 October 2017
1. Election of Committee Chairman / Deputy Chairman
2. Apologies for absence
3. Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
4. Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
To confirm as a correct record the Minutes of the Committee Meeting held on 19 April 2016.
6. Maintenance Team Structure
To consider the replacement of the current allocated apprentice / trainee with a fully qualified Maintenance Assistant.
7. Dignity at Work Policy
To consider adopting a new Dignity at Work Policy.
8. Time Off in Lieu (TOIL) and Overtime Policy
To consider adopting a revised Time Off in Lieu (TOIL) and Overtime Policy.
9. Honorarium Policy
To consider adopting a revised Honorarium Policy.
10. Work Experience
To consider adopting a new Work Experience Policy.
11. Volunteering Policy
To consider whether to pursue a Volunteering Policy for staff.
12. Office Accommodation & Staff Welfare
To approve the Office Accommodation & Staff Welfare Risk Assessment
13. Updates to Staff Handbook
To note that significant revisions were made to the Staff Handbook in May 2017, as summarised in the attached letter to all Staff.
14. Exclusion of the Press and Public
To move: That under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting for the following items of business because publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
15. Appraisal Outcomes
To receive a verbal report from the Town Clerk and consider any relevant actions.
16. Staffing Costs
To consider the draft 2018-19 Staff Costing spreadsheet.