24 April 2018 – Agenda
SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL
All Members of Thame Town Council
Upper Chamber, Thame Town Hall
Tuesday 24 April 2018
6.30 pm (maximum two hours)
Cllrs B Austin, D Bretherton, D Butler, N Champken-Woods, P Cowell,
M Deacock, N Dixon, D Dodds, M Dyer, L Emery, H Fickling, C Jones,
P Lambert, A Midwinter, M Stiles and T Wyse
Clerk of the Council
Date: 18 April 2018
A G E N D A
1 Apologies for Absence
2 Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3 Civic Announcements
To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.
4 Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
5 Thame Town Music Festival
To receive a presentation on Thame Town Music Festival 2018 from Johnnie Littler.
6 Report from County Councillor N Carter
To receive the report of County Councillor N Carter (10 minutes maximum).
7 Reports from South Oxfordshire District Councillors
To receive reports from Cllrs D Dodds, J Matelot Green and N Champken-Woods (Maximum of 5 minutes each).
8 Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
To approve as a correct record the Minutes of the Council Meeting held on 27 February 2018.
10 Policy & Resources Committee
To note the minutes and consider any recommendations arising from the meeting on 17 April 2018.
11 Community, Leisure & Recreation Committee
To note the minutes and consider any recommendations arising from the meeting on 10 April 2018.
12 Planning & Environment Committee
To note the minutes and consider any recommendations arising from the meetings held on 13 March 2018 and 10 April 2018.
13 Neighbourhood Plan Continuity Committee
To note the minutes and consider any recommendations arising from the meeting held on 13 March 2018.
14 Annual Town Meeting
To note the minutes of the Annual Town meeting held on 27 March 2018.
15 Town Mayor Designate
To appoint the Town Mayor Designate for 2018-19.
16 Deputy Town Mayor Designate
To appoint the Deputy Town Mayor Designate for 2018-19.
17 Town Fairs
To authorise the signing of the September and October Fairs Agreement 2018-2020.
18 CCTV Agreement
To receive an update on progress towards a new CCTV agreement.
19 Town Boundary Signs
To receive an update on progress towards new Town Boundary Signs, and agree that, given the proposed locations, that planters / feather flag infrastructure will be treated as a separate project at a later date.
20 Southern Road Recreation Ground – Car Park Lighting
To receive an update on progress towards the installation of new lighting at Southern Road Recreation Ground.
21 P17/S4441/O – Land North of Rycote Lane, nr Thame –
The erection of up to 180,000 square feet (up to 16,722 square metres) of B2/B8 with ancillary B1(a) and B1(c) together with parking, drainage, landscaping (structural and incidental) and highway works.
To note that since the discussion of this planning application at the Council meeting on 16 January 2018, there have been three amendments received, with additional information relating to noise, archaeology and highways. After reviewing the amendments Officers’ opinion is that it would not alter the Town Council’s original response.
This year the Carnival theme is the Countryside. Following on from the last two years’ successful entries by the Town Council, the Community Services Manager is encouraging Councillors and Staff to join in the fun and participate in the Town Council’s float on Saturday 9 June.
To create a list of Councillors available to support the float.
To note that the Grants Award Process for 2018 commenced on Monday 26 March 2018. The closing date to receive completed applications is 1 May 2018.
24 Summer Closure
To agree that the Town Hall will close for one afternoon during the summer, to enable a summer staff event to take place, at officers’ own expense.