24 April 2018 – Agenda

SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL

TO:
All Members of Thame Town Council

VENUE:
Upper Chamber, Thame Town Hall

DATE:
Tuesday 24 April 2018

TIME:
6.30 pm (maximum two hours) 
 
Cllrs B Austin, D Bretherton, D Butler, N Champken-Woods, P Cowell,

M Deacock, N Dixon, D Dodds, M Dyer, L Emery, H Fickling, C Jones,

P Lambert, A Midwinter, M Stiles and T Wyse

Graham Hunt

Clerk of the Council

                                                                                                Date: 18 April 2018

A G E N D A

1 Apologies for Absence

 
2 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

 
3 Civic Announcements

To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.

Civic Attendances

 
4 Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

 
5 Thame Town Music Festival

To receive a presentation on Thame Town Music Festival 2018 from Johnnie Littler.

 
6 Report from County Councillor N Carter

To receive the report of County Councillor N Carter (10 minutes maximum).

County Newsletter April-May 2018

 
7 Reports from South Oxfordshire District Councillors

To receive reports from Cllrs D Dodds, J Matelot Green and N Champken-Woods (Maximum of 5 minutes each).

SODC Report for Parish Councils

 
8 Members Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.

 
9 Minutes

To approve as a correct record the Minutes of the Council Meeting held on 27 February 2018.

Minutes – 27 February 2018

 
10 Policy & Resources Committee

To note the minutes and consider any recommendations arising from the meeting on 17 April 2018.

Minutes – P&R meeting 17 April 2018

 
11 Community, Leisure & Recreation Committee

To note the minutes and consider any recommendations arising from the meeting on 10 April 2018.

Minutes – 10 April 2018

 
12 Planning & Environment Committee

To note the minutes and consider any recommendations arising from the meetings held on 13 March 2018 and 10 April 2018.

Minutes – 13 March 2018 

Minutes – 10 April 2018

 
13 Neighbourhood Plan Continuity Committee

To note the minutes and consider any recommendations arising from the meeting held on 13 March 2018.

Minutes – 13 March 2018

 
14 Annual Town Meeting

To note the minutes of the Annual Town meeting held on 27 March 2018.

Minutes – 27 March 2018

 
15 Town Mayor Designate

To appoint the Town Mayor Designate for 2018-19.

 
16 Deputy Town Mayor Designate

To appoint the Deputy Town Mayor Designate for 2018-19.

 
17 Town Fairs

To authorise the signing of the September and October Fairs Agreement 2018-2020.

Report – Town Fairs

Appendix 1 2018-2020 Fair Agreement

 
18 CCTV Agreement

To receive an update on progress towards a new CCTV agreement.

18. Report – CCTV Agreement

 
19 Town Boundary Signs

To receive an update on progress towards new Town Boundary Signs, and agree that, given the proposed locations, that planters / feather flag infrastructure will be treated as a separate project at a later date.

Report – Town Boundary Signs

 
20 Southern Road Recreation Ground – Car Park Lighting

To receive an update on progress towards the installation of new lighting at Southern Road Recreation Ground.

 
21 P17/S4441/O – Land North of Rycote Lane, nr Thame –

The erection of up to 180,000 square feet (up to 16,722 square metres) of B2/B8 with ancillary B1(a) and B1(c) together with parking, drainage, landscaping (structural and incidental) and highway works.

To note that since the discussion of this planning application at the Council meeting on 16 January 2018, there have been three amendments received, with additional information relating to noise, archaeology and highways.  After reviewing the amendments Officers’ opinion is that it would not alter the Town Council’s original response.

Letter SODC P17S4441O – Land North of Rycote Lane

 
22 Carnival

This year the Carnival theme is the Countryside.  Following on from the last two years’ successful entries by the Town Council, the Community Services Manager is encouraging Councillors and Staff to join in the fun and participate in the Town Council’s float on Saturday 9 June.

To create a list of Councillors available to support the float.

 
23 Grants

To note that the Grants Award Process for 2018 commenced on Monday 26 March 2018.  The closing date to receive completed applications is 1 May 2018.

 
24 Summer Closure

To agree that the Town Hall will close for one afternoon during the summer, to enable a summer staff event to take place, at officers’ own expense.