18 June 2019 – Agenda



TO:           All Members of Thame Town Council

VENUE: Upper Chamber, Thame Town Hall

DATE:     Tuesday 18 June 2019

TIME:      6.30 pm (maximum two hours)

Cllrs B Austin, D Bretherton, N Champken-Woods, P Cowell, M Deacock,
A Dite, D Dodds, M Dyer, L Emery, H Fickling, S Francis, K Gregory, C Jones,
A Midwinter, J Tipping and T Wyse


Graham Hunt
Clerk of the Council

Date: 12 June 2019


1. Apologies for Absence

2. Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3. Civic Announcements

To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.

3. Civic Attendances

4. Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

5. Climate Emergency

To receive a presentation on the Climate Emergency from Thame Climate Alliance.

To consider the motion that Thame Town Council:

a) Agrees to commit to some immediate actions, and commit to complete a detailed Strategic Action Plan aimed at doing all within its powers to contribute to halving Thame’s CO2 emissions by 2030, and to aim towards reaching net zero carbon in Thame by 2040.

b) Agrees to report back on this plan and its progress in 6 months’ time.

c) Declares a ‘climate emergency’ to give the issue the focus and awareness it needs.

5a. FINAL_Thame TC to declare a Climate Emergency v2

5b. CURRENT_TTC Climate Plan v2 Ideas to support Net Zero Thame

6. P19/S1596/FUL – Park Meadow Cottage Thame Park Road
Erection of two 2-bed dwellings and four 3-bed dwellings

To consider the planning application and agree a recommendation.

6. Park Meadow Cottage

7. Midsomer Plaques

To consider whether to make an appeal in relation to the refused planning application P18/S2735/LB.

7. Report – Midsomer Murders Plaques

7a. Report to 25-4-17 Council – Midsomer Murders Plaques

7b. Design & Access Statement – Midsomer Murders Plaques

7c. Notes of SODC 24-4-19 Planning Committee – Midsomer Plaques

7d. SODC Committee Report – Midsomer Murders Plaques

7e. Decision Notice – Midsomer Murders Plaques

7f. Notes from agent re Midsomer Murders Plaques

8. Report from County Councillor N Carter

To receive the report of County Councillor N Carter (10 minutes maximum).

8. County newsletter June 2019

9. Reports from South Oxfordshire District Councillors

To receive reports from Cllrs D Bretherton, K Gregory and P Barker (Maximum of 5 minutes each).

10. Members Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.

11. Minutes

To approve the Minutes of the Council Meeting held on 14 May 2019.


12. Planning & Environment Committee

To note the minutes and consider any recommendations arising from the meetings on 21 May 2019 and 11 June 2019.

Minutes – 21 May 2019

Minutes – 11 June 2019

13. Neighbourhood Plan Continuity Committee

To note the minutes and consider any recommendations arising from the meeting on 21 May 2019.

Minutes – 21 May 2019

14. Internal Audit

To note the Internal Audit has taken place earlier today and Report 2018-19 – Final Update will follow under separate cover.

15. External Audit / Annual Governance and Accountability Return (AGAR) / End of Year Accounts 2018-19

i) To approve Section 1, the Annual Governance Statement, on page 4 of the AGAR.
ii) To receive the Unaudited Financial Statements for the year ending 31 March 2019.
iii) To approve Section 2, the Accounting Statements, on page 5 of the AGAR.

15. Report – External Audit Report 2018-19

15a. Appendix a – 2018-19 Annual Governance Statement – Section 1 Page 4 AGAR

15b. Appendix b – 2018-19 Unaudited Financial Statement

15c. Appendix c – 2018-19 Annual Return Working Paper

15d. Appendix d – 2018-19 Accounting Statements – Section 2 Page 5 AGAR

16. Mayor of Thame Charity Trust

To receive the annual technical summary of the Mayor of Thame’s Charity Trust for the year 2018-19.

16. Report – Mayor’s Charity Trust

16a. Mayor’s Charity Account – Detail

16b. Mayor’s Charity Income & Expenditure – Summary

17. Grants

To agree the recommendations from the Grant Awards Panel.

17. Report – Grant Awards

17a. Appendix 1 Grant Award Summary 2019-20

18. Thame Football Partnership / Artificial Pitch

To note that a further change of scope to the Artificial Pitch planning application has been agreed by Oxfordshire County Council and the Thame Football Partnership Artificial Pitch Working Group (on behalf of the Town Council), to include two additional stands, turnstile and toilet upgrades to the main pitch.

19. APP/Q3115W19/3228431 – P18/S3596/FUL – Land at The Elms, Upper High Street
The erection of a ‘Housing with Care’ development (Use Class C2) and a communal residents centre; the creation of new public open space; the provision of new pedestrian / cycle links from Upper High Street to Elms Road and Elms Park; repairs and alterations to the boundary walls and entrance of Elms House; and associated infrastructure works and landscaping.

To note the above appeal has been made to the Secretary of State against South Oxfordshire District Council’s decision to refuse the above planning application.

To further note that as agreed at the Planning & Environment Committee meeting on 11 June 2019 the Neighbourhood Plan Continuity Officer (NPCO), with the assistance of other Officers as relevant, has been delegated authority to prepare and submit representations to the appeal on behalf of the Town Council. To note Officers will also liaise with the District Council’s team assigned to the appeal.

20. Elms Park Improvements

To note that the outline planning permission for improvements to Elms Park as granted on 6 August 2015, along with the associated Reserved Matters as granted on 17 November 2016 has now expired. To consider relevant next steps.

20. Report – Elms Park Improvements

21. Civic Regalia

To consider swapping the chain and ribbon on the Mayor’s Consort Badge of Office and the Deputy Mayor’s Badge of Office.

21. Report – Civic Regalia

22. Bledlow Household Recycling Centre

To consider whether to approve that the Town Mayor joins a small committee of local leaders in their quest to chart a way forward in a proposal to re-open the Bledlow Household Recycling Centre as a commercial enterprise as well as offering publicity support to a possible related crowd-funding campaign.

22. Report – Bledlow Household Reycling Centre

23. Community Governance Review – Thame Wards

To consider the next steps in establishing input (later in the year) to a potential Community Governance Review in relation to Thame.

23. Report – Community Governance Review – Thame Wards

24. Land Covenant

To consider whether to enforce a covenant on a strip of land that was transferred out of Town Council ownership in 2008.

24. Report – Land Covenant

25. Monthly Councillor Drop-In

To agree a Councillor to take over the organisation of the monthly Councillor Drop-In rota from 10am-12noon on the first Saturday of the month.

25. Report – Monthly Councillor Drop-In

25a. Councillor Drop-In Procedure

25b. Councillor Drop-In Comment Form

26. CCTV Working Group

Given the standing down of Don Butler and Nichola Dixon at the recent elections, to nominate two replacement Councillors to work alongside Cllr Tom Wyse on the CCTV Working Group.

26. Report – CCTV Working Group

27. P17/S4441/O – Land North of Rycote Lane, nr Thame
The erection of up to 180,000 square feet (up to 16,722 square metres) of B2/B8 with ancillary B1(a) and B1(c) together with parking, drainage, landscaping (structural and incidental) and highway works.

To note the outcome of the further discussion of this application at the South Oxfordshire District Council Planning Committee meeting on 12 June 2019.

28. Town Carnival

To note that the Town Council took part in the Carnival Parade on Saturday 15 June 2019; to receive a verbal report and to thank everyone who took part and / or contributed to the event in any way.

29. Thame Town Music Festival

To note that arrangements for the Town Music Festival on Friday 12 & Saturday 13 July 2019 are well advanced and a review of operational requirements will be undertaken shortly.

30. Thame Sports Club – Community Loan

To consider a request from Thame Sports Club for a possible underwriting loan towards the construction of their replacement community pavilion.

30. Report – Thame Sports Club – Community Loan for Pavilion Rebuild