17 December 2013 – Agenda



All Members of Thame Town Council

Upper Chamber, Thame Town Hall

Tuesday 17 December 2013

7.30 pm (maximum two hours)

Cllrs D Bretherton, D Butler, N Champken-Woods, A Dite, N Dixon, D Dodds,

M Dyer, L Emery, H Fickling, A Gunn, V Humphries, P Lambert (Town Mayor), D Laver, J Matelot Green (Deputy Mayor), M Stiles and M Welply

Helen Stewart

Clerk of the Council

Date: 11 December 2013



1 Apologies for Absence

2 Declarations of Interest

To note any personal or prejudicial interests that a Member has in the business to be conducted on the agenda.

3 Civic Announcements

To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.

Civic Attendances

4 Public Participation

To consider applications from members of the public to address the Council (5 minutes maximum), applications having been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.


5 Thame Bowls & Tennis Club

To receive a presentation by Thame Bowls & Tennis Club.

6 Police Report

To receive a report from Sgt Hookham.

7 Report from County Councillor N Carter

To receive the report of County Councillor N Carter (5 minutes maximum).

8 Reports from South Oxfordshire District Councillors

To receive reports from Cllrs D W Bretherton, D W Dodds, A Midwinter and M Welply (Maximum of 5 minutes each).

9 Notices of Motion

Proposed by Cllr Stiles and Seconded by Cllr Gunn:

“That this council consider how to encourage people, who exercise their dogs on Cuttlebrook Nature Reserve, to keep their animals on leads, at least on the town side of the reserve, in order to decrease the fouling of footpaths and the disturbance of wildlife”.

10 Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.

11 Minutes

To approve as a correct record the Minutes of the Council Meeting held on 24 September 2013 and 22 October 2013.



12 Policy & Resources Committee

To note the minutes and consider any recommendations arising from the meeting on 10 December 2013.

P&R 131210min

13 Culture, Leisure & Recreation Committee

To note the minutes and consider any recommendations arising from the meeting on 3 December 2013.

CLR 131203min

14 Planning & Environment Committee

To note the minutes from meetings held on 15 October 2013, 5 November 2013 and 26 November 2013.

P&E 131015min

P&E 131105min

P&E 131126min

15 Personnel Committee

To note the minutes of the meeting held on 29 October 2013.


16 External Audit

To receive the External Auditors annual report for 2012-13.

Report External Audit 2012-13

Appendix – Audit Certificate 2012-13

17 Precept/Council Tax

a)    To receive a progress report on the Council Tax Revenue Support Budget.

b)    To agree to set a precept at an additional meeting of Full Council on 14 January 2014 at 7.30pm.

Precept-Council Tax Option 1

Precept-Council Tax Option 2

18 Sports Facilities Strategy and Green Living Plan

To consider front funding these two documents.

19 For Information

a)    Service Medal – To congratulate Cllr Humphries on being awarded ‘The New Zealand Defence Service Medal’.

b)    Update on Public Works Loan