12 July 2022 – Agenda


TO: All Members of the Community, Leisure, and Recreation Committee

Cllrs D Bretherton, N Champken-Woods (Chairman), M Deacock, M Dyer, L Emery (Deputy Chairman), K Gregory, C Jones, H Richards, and T Wyse

Ex Officio (Voting) Members – P Cowell (Town Mayor) and A Dite (Deputy Mayor)

To all other Members for information

VENUE: Upper Chamber, Thame Town Hall

DATE: Tuesday 12 July 2022                             

TIME: 6:30pm (maximum two hours)

Mandy Sturdy
Town Clerk of the Council

Date: Wednesday 6 July 2022




1 Apologies for Absence


2 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.


3 Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.


4 Minutes

To confirm as a correct record the Minutes of the Committee Meetings held on 5 April 2022 and 10 May 2022.

Minutes – 5 April 2022

Minutes – 10 May 2022


5 Budget Summary

To monitor actual income and expenditure against estimates.

5. CLR Budgetary Figures to April 2022 [PDF]


6 Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

  1. Cuttle Brook Management Committee (Cllr Jones)
  2. Friends of Elms Park (Cllr Champken-Woods)
  3. Thame Carnival Committee (Cllr Emery)
  4. Thame Football Partnership (Cllr Dyer)
  5. Twinning Association (Cllr Emery)
  6. Thame Good Neighbour Scheme (Cllr Midwinter)
  7. Thame Town Cricket Club (Cllr Champken-Woods)
  8. Chinnor RFC (Cllr Bretherton)
  9. Music in the Park (Cllr Jones)
  10. Sinaia Friendship Association (Cllr Bretherton)
  11. Thame Museum Trust (Cllrs Cowell and Emery)
  12. Thame Town Music Festival (Cllr Wyse)
  13. Thame Shed (Cllr Wyse)
  14. Thame Sports Club (Cllr Jones)

6. Reports – External Organisations [PDF]


7 Thame Football Partnership Artificial Pitch Working Group

To receive an update.


8 Community Youth Centre Working Group

To receive an update and elect a Councillor to sit on the Working Group.

8. Report – Community Youth Building Project [PDF]

8a. Appendix 1 – Sketch Plans [PDF]

8a. Appendix 2 – Site Sketch [PDF] 

8a. CYCWG ToRs – Approved 2021 [PDF]


9 Open Spaces Working Group

To receive an update.

To receive the Cuttle Brook Nature Reserve Tree Survey Report.

To approve a planting proposal for open green space at Hamilton Road.

9a. OSWG Meeting Report 10.05.22 [PDF]

9b. OSWG Meeting Report 21.06.2022 [PDF]

9d. Proposed Planting Scheme – Hamilton Rd [PDF]

9c. Cuttle Brook Tree Survey Report – April 2022 [PDF]


10 Dog Waste Bin Emptying Contract

To consider appointing a new contractor to empty Town Council owned dog waste bins.

10. Report – Dog Waste Bin Emptying Contract [PDF]

10a. Cost Summary – Dog Waste Bin Emptying [PDF]


11 Platinum Jubilee of Her Majesty Queen Elizabeth II

To receive a report on the events and celebrations that took place in Thame over the Platinum Jubilee Weekend.

11. Report – Platinum Jubilee of Her Majesty Queen Elizabeth II [PDF]


12 Freedom Parade

To receive a report on the Freedom Parade that took place in Thame on 15 May 2022.

12. Report – Freedom Parade [PDF]


13 Christmas in Thame

To suggest activities and ideas to be incorporated into this year’s Christmas in Thame events calendar, taking into account the last year’s event feedback and suggestions.

13. Report – Christmas in Thame Proposal 2022 [PDF]


14 Remembrance Service Screen

To consider renewing the three-year fixed-price contract for the hire and operation of a LED digital screen hire for the Remembrance Service event.

14. Report – Remembrance Service – Screen [PDF]


15 Street Food Market

To note that the first trial monthly Street Food Market will take place on Friday 29 July 2022. A trial period of three months was agreed by this committee in February 2022.


16 Skate Park

To note that a ‘Summer of Skate’ event is being organised at Thame Skate Park for 2 September 2022 in partnership with Thame Youth Projects.


17 Nursery

To note that the transfer to the new nursery provider at Southern Road Recreation Ground is in process following the licence termination with the former provider on 30 June 2022.

To further note that the new licence agreement has been received and will be sealed at the next Full Council.


18 Friends of Elms Park

To note that Thame Concert Band will be playing on Saturday 23rd July 2022 from 2pm – 4pm in Elms Park. Appropriate documentation has been received. This is a free of charge event to raise funds for Friends of Elms Park.


19 Maintenance Report

To note the report.

19. Maintenance Report [PDF]