11 June 2013 – Agenda



TO: All Members of the Policy & Resources Committee

Cllrs D W Bretherton (Vice Chairman), D G Butler, N G Champken-Woods, D W Dodds, M L Dyer (Chairman), L Emery, H M Fickling, A Gunn, V F Humphries and M P Welply

Ex Officio (Voting) Members – P Lambert (Town Mayor) and J Matelot Green (Deputy Mayor)

To all other Members for information

VENUE: Upper Chamber, Thame Town Hall

DATE: Tuesday 11 June 2013

TIME: 7.30 pm (maximum two hours)


Helen Stewart

Clerk of the Council

Date: 5 June 2013




1 Apologies for Absence

2 Declarations of Interest

Public Participation

To consider applications from members of the public to address the Committee (5 minutes maximum), applications having been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

4 Minutes

To confirm as a correct record the Minutes of the Policy & Resources Committee Meeting held on 26 March 2013 and 14 May 2013.



5 Budget / Finance Summary

To receive a summary of the accounts for the Policy & Resources Committee to 30 April 2013.

5. Budget – Finance Summary

6 Work Programme

To review and comment on the Committee’s work programme.

6. Work Programme (Draft for Discussion)

7 Reports from Representatives on Outside Bodies

a)    Citizens Advice Bureau – Cllr Lambert

b)    Thame Museum Trust – Cllrs Emery and Laver

c)    Barns Centre – Cllrs Butler and Matelot Green

d)    21st Century Thame – Cllrs Bretherton, Fickling and Laver

8 Museum

To receive the Trustees Annual Report and Accounts for 2012-13.

8 Trustees Annual Report

9 Publication Scheme

To review the schedule of information made available to the public.

9. Report – Publication Scheme

10 Scout Building

To report the findings of the annual inspection.

10. Report – Scout Building

11 Banner Policy

To agree amendments to the Banner Policy.

11. Report – Banner Policy

12 New Server

To agree to the purchase of a new server and software.

12. Report – New Server

13 Parking Administration

To agree the purchase of an electronic ticketing machine.

13. Report – Parking Administration

14 Grant Awards

To agree the recommendations from the Budget Working Group.

14. Report – Grant Awards

15 Market Traders Rent

To confirm the rent to be charged for 2013-14.

16 Community Governance Review – South Oxfordshire District Council

To consider any changes to be submitted for consideration.

16 Report – Community Governance Review

17 Insurance

To note the summary schedule of items covered by the insurance policy.

 17. WPS Insurance Summary 2013-14

18 For Information:

a)    CCTV Report

18. a) CCTV Report