5 February 2013 – Agenda


All Members of Thame Town Council

Upper Chamber, Thame Town Hall

Tuesday 5 February 2013

7.30 pm (maximum two hours)

Cllrs D W Bretherton, D G Butler, N G Champken-Woods (Town Mayor), M Ciortan, N M Dixon, D W Dodds, M L Dyer, H M Fickling, A Gunn, V F Humphries, P Lambert (Deputy Mayor), D A Laver, J Matelot Green, M Stiles and M Welply

Helen Stewart

Clerk of the Council

Date:  30 January 2013



Apologies for Absence

Declarations of Interest

To note any personal or prejudicial interests that a Member has in the business to be conducted on the agenda.

3 Civic Announcements

To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.

4 Public Participation

To consider applications from members of the public to address the Council (5 minutes maximum), applications having been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

5 Football Partnership

To receive the Annual Report and Statement of Accounts from Peter Fleming, Chairman of Thame Football Partnership.

6 Report from Oxfordshire County Councillor

To receive the report of County Councillor Nick Carter (5 minutes maximum).

Report – Oxfordshire County Councillor

7 Report from South Oxfordshire District Councillors

To receive reports from Cllrs Bretherton, Dodds, Midwinter and Welply (Maximum of 5 minutes each).

8 Notices of Motion

To consider any motions in the order in which they were notified.

9 Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.

10 Petition

To receive a petition for lighting to be installed in Southern Road car park.

11 Minutes

To approve as a correct record the Minutes of the Council Meeting held on 15 January 2013 and 29 January 2013.




12 To note the minutes of the Policy & Resources Committee Meeting held on 22 January 2013.

P&R 130122min

13 To note the minutes of the Culture, Leisure & Recreation Committee Meeting held on 29 January 2013.

CLR 130129min

14 To note the minutes of the Planning & Environment Committee Meeting on 15 January 2013.

Pl&Env 130115min

15 Effectiveness of Internal Control

To approve the measures being taken to mitigate financial risks.

Report – Internal Audit Programme of Work

Report -Effectiveness of Internal Control

16 Member/Officer Protocol

To adopt the Protocol

Report – Member-Officer Protocol

17 Cattle Market Viability Report

To receive the commercial viability report for the Cattle Market Site.

Report – Cattle Market 

Cattle Market Viability Report 

18 Skate Park

To agree to spend £995 for emergency repairs to skate ramps.

19 Museum Items

To agree to donate items to the Museum.

Report – Museum Items

20 Issuing the Summons to Meetings

To formally agree that all councillors are willing to receive the summons electronically.

21 Lease of the Scout Headquarters

To sign and seal the lease between the Council and the Thame First Scout Group.

Scouts Lease