24 September 2013 – Agenda


All Members of Thame Town Council

Upper Chamber, Thame Town Hall

Tuesday 24 September  2013

7.30 pm (maximum two hours)

Cllrs D W Bretherton, D G Butler, N G Champken-Woods, A Dite, N M Dixon,

D W Dodds, M L Dyer, L Emery, H M Fickling, A Gunn, V F Humphries,

P Lambert (Town Mayor), D A Laver, J Matelot Green (Deputy Mayor),

M Stiles and M Welply

Helen Stewart

Clerk of the Council

Date: 18 September 2013



1 Apologies for Absence

2 Declarations of Interest

To note any personal or prejudicial interests that a Member has in the business to be conducted on the agenda.

3 Civic Announcements

To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.

Civic Attendances

4 Public Participation

To consider applications from members of the public to address the Council (5 minutes maximum), applications having been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

5 Chinnor Rugby Football Club

To receive a presentation from Chinnor Rugby Football Club.

6 Police Report

To receive a report from Sgt Hookham.

7 Report from County Councillor N Carter

To receive the report of County Councillor N Carter (5 minutes maximum).

8 Reports from South Oxfordshire District Councillors

To receive reports from Cllrs D W Bretherton, D W Dodds, A Midwinter and M Welply (Maximum of 5 minutes each).

9 Notices of Motion

Proposed by Cllr Dyer – Amendment to Standing Orders

“Any Councillor arriving after a meeting has started is not deemed present until the next agenda item, and may neither speak nor vote on the matter being debated when he/she arrived”

10 Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.

11 Minutes

To approve as a correct record the Minutes of the Council Meetings held on 18 June 2013 and 20 August 2013.

FC 130618min

FC 130820min

12 Policy & Resources Committee

To note the minutes and consider any recommendations arising from the meeting on 17 September 2013.

P&R 130917min

13 Culture, Leisure & Recreation Committee

To note the minutes and consider any recommendations arising from the meeting on 10 September 2013.

CLR 130910min

14 Planning & Environment Committee

To note the minutes of the Planning & Environment Committee held on 2 July 2013, 23 July 2013, 13 August 2013 and 3 September 2013

P&E 130702min

P&E 130723min

P&E 130813min 

P&E 130903min 

15 2013 Pay Award

To acknowledge the national agreement for a one percent pay rise.

16 Citizens Advice Bureau (CAB) Nominated Representative

To agree the nominated representative to the newly formed Oxfordshire South and Vale Citizens Advice Bureau.

Report – CAB Nominated Representative

17 Chalgrove Road

To resolve that a small area of amenity land be sold.

Report – Disposal of Amenity Land

Appendix 1 – Policy for Land Acquisition and Disposal  

Appendix 2 – Flow Chart for Disposal of Land

Appendix 3 – Land Valaution 

18 Swimming Pool

To receive an update on the balance of maintenance costs to be released from the holding budget.

Report – Swimming Pool

19 Town Hall Refurbishment

To consider and agree the loan figure for the works to the Town Hall.

Report – Town Hall Refurbishment   

20 Service of Remembrance

To decide whether Members should be part of the procession from the Town Hall.