24 September 2013 – Agenda
SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL
All Members of Thame Town Council
Upper Chamber, Thame Town Hall
Tuesday 24 September 2013
7.30 pm (maximum two hours)
Cllrs D W Bretherton, D G Butler, N G Champken-Woods, A Dite, N M Dixon,
D W Dodds, M L Dyer, L Emery, H M Fickling, A Gunn, V F Humphries,
P Lambert (Town Mayor), D A Laver, J Matelot Green (Deputy Mayor),
M Stiles and M Welply
Clerk of the Council
Date: 18 September 2013
1 Apologies for Absence
2 Declarations of Interest
To note any personal or prejudicial interests that a Member has in the business to be conducted on the agenda.
3 Civic Announcements
To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.
4 Public Participation
To consider applications from members of the public to address the Council (5 minutes maximum), applications having been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
5 Chinnor Rugby Football Club
To receive a presentation from Chinnor Rugby Football Club.
6 Police Report
To receive a report from Sgt Hookham.
7 Report from County Councillor N Carter
To receive the report of County Councillor N Carter (5 minutes maximum).
8 Reports from South Oxfordshire District Councillors
To receive reports from Cllrs D W Bretherton, D W Dodds, A Midwinter and M Welply (Maximum of 5 minutes each).
9 Notices of Motion
Proposed by Cllr Dyer – Amendment to Standing Orders
“Any Councillor arriving after a meeting has started is not deemed present until the next agenda item, and may neither speak nor vote on the matter being debated when he/she arrived”
10 Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
To approve as a correct record the Minutes of the Council Meetings held on 18 June 2013 and 20 August 2013.
12 Policy & Resources Committee
To note the minutes and consider any recommendations arising from the meeting on 17 September 2013.
13 Culture, Leisure & Recreation Committee
To note the minutes and consider any recommendations arising from the meeting on 10 September 2013.
14 Planning & Environment Committee
To note the minutes of the Planning & Environment Committee held on 2 July 2013, 23 July 2013, 13 August 2013 and 3 September 2013
15 2013 Pay Award
To acknowledge the national agreement for a one percent pay rise.
16 Citizens Advice Bureau (CAB) Nominated Representative
To agree the nominated representative to the newly formed Oxfordshire South and Vale Citizens Advice Bureau.
Report – CAB Nominated Representative
17 Chalgrove Road
To resolve that a small area of amenity land be sold.
Report – Disposal of Amenity Land
Appendix 1 – Policy for Land Acquisition and Disposal
Appendix 2 – Flow Chart for Disposal of Land
18 Swimming Pool
To receive an update on the balance of maintenance costs to be released from the holding budget.
19 Town Hall Refurbishment
To consider and agree the loan figure for the works to the Town Hall.
Report – Town Hall Refurbishment
20 Service of Remembrance
To decide whether Members should be part of the procession from the Town Hall.