22 July 2014 – Agenda




All Members of Thame Town Council

Upper Chamber, Thame Town Hall

Tuesday 22 July 2014

7.30 pm (maximum two hours)

Cllrs D Bretherton, D Butler, N Champken-Woods, A Dite, N Dixon (Deputy Mayor), D Dodds, M Dyer, L Emery, H Fickling, V Humphries, P Lambert,

D Laver, J Matelot Green (Town Mayor), M Stiles and M Welply

Helen Stewart BEM

Clerk of the Council

Date: 16 July 2014



1 Apologies for Absence

2 Declarations of Interest

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest.

3 Civic Announcements

To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.

Civic Attendances

4 Public Participation

To consider applications from members of the public to address the Council (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Committee Administrator no later than 5pm on the last working day preceding the meeting.

5 Thame Football Partnership

To receive a presentation of the annual business plan from the Chairman, Mr Garnett

6 Report from County Councillor N Carter

To receive the report of County Councillor N Carter (5 minutes maximum).

OCC Report – Cllr Carter

7 Reports from South Oxfordshire District Councillors

To receive reports from Cllrs D W Bretherton, D W Dodds, A Midwinter and M Welply (Maximum of 5 minutes each).

8 Notices of Motion

To consider any motions in the order in which they were notified.

9 Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.

10 Minutes

To approve as a correct record the Minutes of the Council Meeting held on 24 June 2014.


11 Policy & Resources Committee

To note the minutes and consider any recommendations arising from the meeting on 13 May 2014 and 15 July 2014.

P&R 140513min

P&R 140715min

12 Community, Leisure & Recreation Committee

To note the minutes and consider any recommendations arising from the meeting on 13 May 2014 and 8 July 2014.

CLR 140513min

CLR 140708min

13 Planning & Environment Committee

To note the minutes of the Planning & Environment Committee held on 13 May 2014, 20 May 2014, 10 June 2014 and 1 July 2014.


P&E 140513min

P&E 140520min

P&E 140610min

P&E 140701min


14 Personnel Committee

To note the minutes of the Personnel Committee held on 24 June 2014.

Personnel 140624min

15 Loan Policy

To approve the terms and conditions by which the Council would consider providing a community loan.

16 Chinnor Rugby Football Club in Thame

To consider the terms and conditions of a loan following a decision by the Policy & Resources Committee on 18 February 2014, “to agree in principal to support the project financially by providing a loan, however, the fine detail on the period of the loan and whether interest would be charged would need to be explored in more detail”.

Report – Rugby Club Loan

17 Local Government Pension Scheme (LGPS)

a)    To note the changes to the scheme

b)    To agree a policy statement on a number of Statutory Discretions.

Report – Local Government Pension Scheme

Report – LGPS Discretions Policy

18 Skipton Visit

Cllr Bretherton to present a report on the visit to Skipton to assess the use of an auction ring as a community space.

19 Civic Regalia

a)    To agree the maintenance requirements to the Civic Regalia

b)    To consider options to make changes to the Civic Regalia

Report – Civic Regalia

20 Armorial Bearings

To consider making a petition.

Report – Armorial Bearings

21 Ham Wood

To agree the terms of reference for transfer of the management of the wood to the Town Council.

22 South Oxfordshire District Council Local Plan Consultation

To receive a report from the Council’s, Planning Advisor, J Collinge and formulate a response to the consultation.

Report – Local Plan Issues and Scope