22 January 2019 – Agenda


TO:           All Members of Thame Town Council

VENUE: Upper Chamber, Thame Town Hall

DATE:     Tuesday 22 January 2019

TIME:      6.30 pm (maximum two hours)

Cllrs B Austin, D Bretherton, D Butler, N Champken-Woods, P Cowell,
M Deacock, N Dixon, D Dodds, M Dyer, L Emery, H Fickling, C Jones,
P Lambert, A Midwinter, M Stiles and T Wyse


Graham Hunt
Clerk of the Council

Date: 16 January 2019



1. Apologies for Absence

2. Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3. Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

4. Minutes

To approve as a correct record the Minutes of the Council Meetings held on 13 November 2018 and 18 December 2018.

Minutes 13 November 2018

Minutes – 18 December 2018

5. Budget and Precept for 2019-2020

i) To consider and approve the budget for 2019-2020.
ii) To agree the precept for 2019-2020.

5. Report – Budget and Precept 2019-20
5a. Appendix 1 – Draft Budget 2019-20 – at 05-12-18
5b. Appendix 2 – Thame Budget one page Detail 2019-2020
5c. Appendix 3 – Thame Budget Summary 2019-2020
5d. Thame Town Council Budget 2019-20 19-11-18

6. Thame Youth Projects Group

Further to the presentation to Council on 13 November 2018, to consider the formal allocation of past and future budgeted youth funds to assist Thame Youth Projects Group in their further ambitions for youth outreach work.

6a. Appendix 1 – TYPG Presentation
6c. Appendix 3 – TYPG Youth Worker Vision
6d. Appendix 4 – Youth Worker Job Specification
6e. Appendix 5 – Youth Worker Person Specification

7. Splash Pad Project Proposal

Further to the discussion at the Community, Leisure & Recreation Committee on 23 October 2018 and the request for further detail at the Council meeting on 13 November 2018, to consider the proposal from SMS Environmental Ltd for a splash pad facility at Southern Road Recreation Ground.

7. Report – Splash Pad Proposal

7a. Splash Pad Project Proposal 04.10.18

8. Matchstick Model of the Town Hall

To consider whether to purchase a matchstick model of the Town Hall.

8. Report – Matchstick Model of the Town Hall

9. Thame Museum Lease Extension

To consider the request from the Thame Museum Trust for a new lease.

9. Report – Extension of Museum Lease

10. Thame Football Partnership / Artificial Pitch

To consider the extent of Thame Town Council’s involvement in the project to install a new artificial pitch at Meadow View Park.

10. Report – Thame Football Partnership – Artificial Pitch

11. Chinnor RFC Loan

To note that Chinnor RFC gave notice to draw down the final £35,000 in line with the agreed loan agreement and to note that the final portion of the loan commenced on 14 January 2019.

12. Annual Town Meeting Plan

Further to the e-mail as circulated to all Councillors on Thursday 3 January 2019, to consider a theme and/or presentation topics for inclusion at the Annual Town Meeting on Tuesday 26 March 2019.

12. Report – Annual Town Meeting

13. Publicity for 2019 Elections

To consider the relevance of a publicity campaign to encourage members of the public to stand in the Town Council Elections on 2 May 2019, and if so, to nominate Councillor(s) to take a lead, with officer support.

13. Report – Publicity for 2019 Elections

14. Thame Cricket Pavilion – Collateral Warranties

To authorise the sealing of the collateral warranties for the Thame Cricket Pavilion.