19 January 2021 – Agenda
SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
Cllrs B Austin, D Bretherton, N Champken-Woods, P Cowell, M Deacock, A Dite, D Dodds, M Dyer, L Emery, H Fickling, S Francis, K Gregory, C Jones, A Midwinter, J Tipping and T Wyse
VENUE: This meeting will be held virtually in accordance with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.
Meeting ID: 598 240 993
Password: Please contact the Town Council to obtain the meeting password, which will be issued around 2 hours before the meeting start time.
You must be on the electoral role to join this meeting. Exceptions will be made for representatives, agents, and authorities.
DATE: Tuesday 19 January 2021
TIME: 6:30pm (maximum two hours)
Deputy Clerk of the Council
Date: Wednesday 13 January 2021
1 Apologies for Absence
2 Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest, and confirmation of any relevant dispensations.
3 Civic Announcements
To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.
4 Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work, or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
5 Report from County Councillor N Carter
To receive the report of County Councillor N Carter (10 minutes maximum).
5. County Cllrs’ newsletter – December 2020 [PDF]
6 Reports from South Oxfordshire District Councillors
To receive reports from Cllrs P Barker, D Bretherton, and K Gregory (Maximum of 5 minutes each).
6. Reports from South Oxfordshire District Councillors [PDF]
7 Budget and Precept for 2021-2022
- To consider and approve the budget for 2021-2022.
- To agree the precept for 2021-2022.
7. Report – Budget and Precept 2021-22 [PDF]
7a. draft budget 2021-22 Detailed [PDF]
7b. draft Budget 2021-22 Summary [PDF]
7c. Appendix – TTC Budget Summary 2021-22 [PDF]
7d. Appendix – TTC Detailed Budget Summary [PDF]
8 Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
To approve the Minutes of the Council Meetings held on 10 November 2020 and 13 November 2020.
10 Planning & Environment Committee
To note the minutes and consider any recommendations arising from the meetings on 24 November 2020, 15 December 2020, and 12 January 2021.
11 Neighbourhood Plan Continuity Committee
To note the minutes and consider any recommendations arising from the meetings on 24 November 2020 and 12 January 2021.
To note the minutes and consider any recommendations arising from the meeting on 13 October 2020.
13 External Audit
To receive the External Auditor’s report for 2019-20 and note that there are no matters identified for further consideration.
13. Report – External Audit 2019-20 [PDF]
13a. Signed EA Report 2020 [PDF]
14 Petty Cash
To note that a random check was carried out on the Town Council’s petty cash on 23 November 2020 as part of the Internal Audit.
15 Burial Space
To agree in principle that, subject to planning approval, the Town Council take on ownership and management responsibilities for the new burial space off Thame Park Road.
15. Report – Burial Space [PDF]
15a. Appendix 1 – CDS Report [PDF]
15b. Appendix 2 – Burial Space Layout [PDF]
16 Thame Football Club
To approve that the Acting Town Clerk is authorised to sign the Building Contract for the Artificial 3G Pitch.
To receive an update on the project.
16. JCT Design and Build Contract 2016 – Single Stage – AGP [PDF]
17 Thame Shed
To receive and approve the Thame Shed business plan.
17a. Grant application to Thame Town Council December 2020 [PDF]
18 Blue Plaques
To consider offering Thame Town Council’s support to this project.
18. Report – Blue Plaque [PDF]
18b. Kirby – Military Career [PDF]
18c. Kirby – Life Events [PDF]
18d. Kirby – Medal Citation [PDF]
18e. Kirby – Thame Connections [PDF
18f. Wavertree Positioning [PDF]
19 The Elms
To note that the Town Council submitted a formal complaint regarding the South Oxfordshire District Council planning meeting held on 16 December 2020. Further investigation may require legal counsel – this will be sought under delegated powers and Members will be fully informed.
20 1286 – P20/S2593/O – Additional Information – Land east of Tythrop Way (B4012) and south of Kingsey Road (A4129), Thame
To note that having reviewed the additional information received on 11 December 2020, it is the Officer’s view that it would not change the Town Council’s recommendation made on 22 September 2020 to Object.