18 May 2021 – Agenda
SUMMONS TO ATTEND THE ANNUAL MEETING OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
Cllrs B Austin, D Bretherton, N Champken-Woods, P Cowell, M Deacock, A Dite, D Dodds, M Dyer, L Emery, H Fickling, K Gregory, C Jones, A Midwinter, H Richards, J Tipping and T Wyse
VENUE: Fothergill Hall, Spread Eagle Hotel, Thame
Please note that due to restrictions on capacity due to Covid-19, public attendance at this meeting will be restricted to 6 attendees on a first-come, first-served basis with priority given to those who have registered to speak under Item 8.
DATE: Tuesday 18 May 2021
TIME: 6:30pm (maximum two hours)
Acting Town Clerk of the Council
Date: Wednesday 12 May 2021
The meeting will be immediately followed by each individual Committee nominating its Chairman and Deputy Chairman.
That in turn will be followed by a Councillor group photograph.
A Outgoing Mayor Announcements
1 Election of Town Mayor
2 Declaration of Acceptance of Office by Town Mayor
3 Election of Deputy Town Mayor
4 Declaration of Acceptance of Office by Deputy Town Mayor
5 Apologies for Absence
6 Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest, and confirmation of any relevant dispensations.
7 Declarations of Acceptance of Office
To receive confirmation from the Town Clerk that all those present have made a valid declaration of acceptance of office.
To agree deadlines for any remaining declarations of acceptance of office still to be executed.
8 Public Participation and Public Questions
To consider applications from members of the public to address the Council (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
Please note that due to restrictions on capacity due to Covid-19, public attendance at this meeting will be restricted to 6 attendees on a first-come, first-served basis
To approve the Committee Responsibilities, Committee / Working Group Structure, Terms of Reference, and Delegations.
10 Appointment of Standing Committees
To appoint Members to the:
- Planning and Environment Committee
- Community, Leisure & Recreation Committee
- Policy and Resources Committee
- Neighbourhood Plan Continuity Committee
- Personnel Committee
11 External Organisations
To agree the Council nominations to External Organisations.
12 Standing Orders and Financial Regulations
To approve the Standing Orders and Financial Regulations for 2021-22.
13 Mayor’s Report
To receive the Mayor’s report and any such communications as the Mayor may wish to lay before the Council.
14 Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
To approve the Minutes of the Council Meeting held on 27 April 2021.
16 Planning & Environment Committee
To note the minutes and consider any recommendations arising from the meeting on 4 May 2021.
17 1420 – P21/S1632/RM – Land North of Rycote Lane Near Thame
Reserved matters following outline permission (P17/S4441/O) for appearance, landscaping, layout and scale. The erection of up to 180,000 square feet (up to 16,722 square metres) of B2/B8 with ancillary B1(a) and B1(c) together with parking, drainage, landscaping (structural and incidental) and highway works.
To note that a request has been made to the Case Officer for the Town Council to respond to this application after its next Full Council meeting on 22 June 2021.
If an extension cannot be granted, and given the difficulties of holding Council meetings currently, to agree that the Town Council’s response to this application be delegated to the Neighbourhood Plan Continuity Officer in consultation with Members via e-mail.
18 Planning Applications – Additional Information / Amendments to Note
a) 1381 – P21/S0644/FUL – Pearces Yard, Aylesbury Road – Additional Information received 13 April 2021.
To note that having reviewed the additional information it is the Officer’s view that it would not alter the Town Council’s recommendation made on 30 March 2021 to Object to the application.
b) 1358 – P20/S4693/FUL – Land to the West of Windmill Road – Additional Information received 20 April 2021.
To note that having reviewed the additional information it is the Officer’s view that it would not alter the Town Council’s recommendation made on 9 February 2021 to Support the application.
c) 1385 – P21/S0917/O – Reserve Site C – Additional Information received 29 April 2021, 30 April 2021, 4 May 2021 and 5 May 2021
To note that having reviewed the additional information it is the Officer’s view that it would not alter the Town Council’s recommendation made on 27 April 2021 to Support the application (plus comments).