18 June 2013 – Agenda


All Members of Thame Town Council

Upper Chamber, Thame Town Hall

Tuesday 18 June 2013

6.30 pm (maximum two hours)

Cllrs D W Bretherton, D G Butler, N G Champken-Woods, A Dite, N M Dixon, D W Dodds, M L Dyer, L Emery, H M Fickling, A Gunn, V F Humphries, P Lambert (Town Mayor), D A Laver, J Matelot Green (Deputy Mayor), M Stiles and M Welply

Helen Stewart

Clerk of the Council

Date: 12 June 2013




1 Apologies for Absence

2 Declarations of Interest

To note any personal or prejudicial interests that a Member has in the business to be conducted on the agenda.

3 Civic Announcements

To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.

Civic Attendances

4 Public Participation

To consider applications from members of the public to address the Council (5 minutes maximum), applications having been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

5 Michael Oatway – Member UK Youth Parliament

To receive a report on the UK Youth Parliament.

6 Report from County Councillor N Carter

To receive the report of County Councillor N Carter (5 minutes maximum).

7 Reports from South Oxfordshire District Councillors

To receive reports from Cllrs D W Bretherton, D W Dodds, A Midwinter and M Welply (Maximum of 5 minutes each).

8 Notices of Motion

Proposed by Cllr Lambert, Town Mayor:

“That the position of Town Clerk be renamed as Chief Executive/Town Clerk  to reflect not only the historical aspects of the post but also the managerial responsibilities as head of paid service”. 

9 Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.

10 Minutes

To approve as a correct record the Minutes of the Council Meeting held on 14 May 2013 and 28 May 2013.



11 Policy & Resources Committee

To note the minutes and consider any recommendations arising from the meeting on 11 June 2013.

130611min P&R

12 Culture, Leisure & Recreation Committee

To note the minutes and consider any recommendations arising from the meeting on 4 June 2013.

130604min CLR

13 Planning & Environment Committee

To note the minutes of the Planning & Environment Committee held on 21 May 2013 and 11 June 2013.

130521min P&E

130611min P&E

14 Internal Audit

To receive the report of the Internal Auditor for 2012-2013.

Report – Internal Audit 2012-13

Appendix 1 – Internal Audit Final Report 2012-13

15 External Audit

i)             To receive the financial statement (un-audited) for the year ending 31 March 2013.

ii)            To agree the Annual Return for 2012-2013.

Presented by Derek Kemp, DCK Beavers, Financial Advisers to the Council.

Report – External Audit 2012-13

Appendix 1 Financial Statement 2012-13 Unaudited

Appendix 2 Annual Return Working Paper 2012-13

Appendix 3 Annual Return 2012-13