18 June 2013 – Agenda
SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL
All Members of Thame Town Council
Upper Chamber, Thame Town Hall
Tuesday 18 June 2013
6.30 pm (maximum two hours)
Cllrs D W Bretherton, D G Butler, N G Champken-Woods, A Dite, N M Dixon, D W Dodds, M L Dyer, L Emery, H M Fickling, A Gunn, V F Humphries, P Lambert (Town Mayor), D A Laver, J Matelot Green (Deputy Mayor), M Stiles and M Welply
Clerk of the Council
Date: 12 June 2013
1 Apologies for Absence
2 Declarations of Interest
To note any personal or prejudicial interests that a Member has in the business to be conducted on the agenda.
3 Civic Announcements
To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.
4 Public Participation
To consider applications from members of the public to address the Council (5 minutes maximum), applications having been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
5 Michael Oatway – Member UK Youth Parliament
To receive a report on the UK Youth Parliament.
6 Report from County Councillor N Carter
To receive the report of County Councillor N Carter (5 minutes maximum).
7 Reports from South Oxfordshire District Councillors
To receive reports from Cllrs D W Bretherton, D W Dodds, A Midwinter and M Welply (Maximum of 5 minutes each).
8 Notices of Motion
Proposed by Cllr Lambert, Town Mayor:
“That the position of Town Clerk be renamed as Chief Executive/Town Clerk to reflect not only the historical aspects of the post but also the managerial responsibilities as head of paid service”.
9 Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
To approve as a correct record the Minutes of the Council Meeting held on 14 May 2013 and 28 May 2013.
11 Policy & Resources Committee
To note the minutes and consider any recommendations arising from the meeting on 11 June 2013.
12 Culture, Leisure & Recreation Committee
To note the minutes and consider any recommendations arising from the meeting on 4 June 2013.
13 Planning & Environment Committee
To note the minutes of the Planning & Environment Committee held on 21 May 2013 and 11 June 2013.
14 Internal Audit
To receive the report of the Internal Auditor for 2012-2013.
Report – Internal Audit 2012-13
Appendix 1 – Internal Audit Final Report 2012-13
15 External Audit
i) To receive the financial statement (un-audited) for the year ending 31 March 2013.
ii) To agree the Annual Return for 2012-2013.
Presented by Derek Kemp, DCK Beavers, Financial Advisers to the Council.
Report – External Audit 2012-13
Appendix 1 Financial Statement 2012-13 Unaudited
Appendix 2 Annual Return Working Paper 2012-13