18 January 2022 – Agenda


TO: All Members of Thame Town Council

Cllrs B Austin, D Bretherton, N Champken-Woods, P Cowell, M Deacock, A Dite, D Dodds, M Dyer, L Emery, H Fickling, K Gregory, C Jones, A Midwinter, H Richards, J Tipping and T Wyse

VENUE: Upper Chamber, Thame Town Hall

DATE: Tuesday 18 January 2022

TIME: 6:30pm (maximum two hours)


Mandy Sturdy

Clerk of the Council

Date: Wednesday 12 January 2022



1 Apologies for Absence


2 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest, and confirmation of any relevant dispensations.


3  Civic Announcements

To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.

3. Civic Attendances [PDF]


4  Public Participation and Public Questions

To consider applications from members of the public to address the Council (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work, or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.


5 Members Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.


6 Budget and Precept for 2022-2023

  1. To consider and approve the budget for 2022-2023.
  2. To agree the precept for 2022-2023.

6. Report – Budget and Precept 2022-23 [PDF]

6a. Detailed Budgets 2022-23 [PDF]

6b. Budget Summary 2022-23 [PDF]


7 Minutes

To approve the Minutes of the Council Meeting held on 23 November 2021.

Minutes – 23 November 2021


8 Planning & Environment Committee

To note the minutes and consider any recommendations arising from the meetings on 30 November 2021, 21 December 2021, and 11 January 2022.

P&E Minutes – 30 November 2021
P&E Minutes – 21 December 2021
P&E Minutes – 11 January 2022


9 Neighbourhood Plan Continuity Committee

To note the minutes and consider any recommendations arising from the meeting on 21 December 2021.

NPC Minutes – 21 December 2021


10 Transport Plan Working Group (TPWG)

To appoint a Chair for the TPWG, following Cllr Austin’s resignation as reported to the Neighbourhood Plan Continuity Committee on 9 November 2021.

10. Transport Plan Working Group ToR [PDF]


11 Annual Town Meeting Plan

To consider a theme and/or presentation topics for inclusion at the Annual Town Meeting on Tuesday 22 March 2022.

11. Report – Annual Town Meeting [PDF]


12 Community Governance Review

To agree the Town Council’s response to the District’s Community Governance Review, taking into account the recommendation made by the Town Council’s working group meeting on 7 December 2021.

12. Report – Community Governance Review [PDF]


13 Community Youth Centre Working Group

To approve the next steps of the project with the appointment of an architect.

13. Report – Community Youth Centre Working Group [PDF]


14 Elms Park Recreation Ground

To authorise the sealing of the Deed of Variation between Thame Town Council and Oxfordshire County Council relating to Elms Park Recreation Ground, as agreed by the Policy & Resources Committee in April 2021.

14. Elm Park Recreation Ground – Deed of Variation [PDF]


15 Thame Shed

To receive a report from Thame Shed, as required by the Grant Policy, following the grant award of £5,000 by Full Council in January 2021.

15. Report from Thame Shed on development progress [PDF]


16 Wellington Street Pedestrian Crossing

To note that the County Council are looking to progress this and, given that some time has passed since it was initiated by the former County Councillors, Officers at County Council are now seeking formal confirmation that the Town Council still support this initiative.


17 Committee / Working Group Structure Review

To note that the Committee / Working Group Structure Review is underway but will not be completed within the nine months as agreed by Council in May 2021. It is suggested that the review be completed in time for any changes to be agreed by Full Council on or before the Annual Meeting on 17 May 2022.


18 Exclusion of the Press and Public

To move: That under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting for the following items of business because publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.


19 Democratic Process

To consider any further steps that might be taken in this matter.