17 January 2023 – Agenda


TO: All Members of Thame Town Council

Cllrs B Austin, D Bretherton, N Champken-Woods, P Cowell, M Deacock, A Dite, D Dodds, M Dyer, L Emery, H Fickling, A Gilbert, K Gregory, C Jones, A Midwinter, H Richards, and T Wyse

You are hereby summoned to attend a meeting of the Full Council on Tuesday 17 January 2023 at 6.30pm (maximum two hours) in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.


Mandy Sturdy
Clerk of the Council

Date: Wednesday 11 January 2023




1 Apologies for Absence


2 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.


3 Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.


4 Members Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.


5 Budget and Precept for 2023-2024

  1. To consider and approve the budget for 2023-2024.
  2. To agree the precept for 2023-2024.

5. Report – Budget and Precept 2023-24 [PDF]

5a. Proposed Budgets 23-24 Final [PDF]

5b. Thame Budget Summary FINAL 5.51% [PDF] 


6 MW.0163/22 – Land adjacent Sewage Works, Moorend Lane

Use of part of the land as a permanent aggregate and soil recycling facility, with final restoration of the remaining land to agriculture by regrading already deposited materials. Erection of a new site office and weighbridge, and retention of the surfacing of part of the site with hardcore.

To consider a response to the planning application.

6. Report – MW0163_22 – Land adjacent Sewage Works, Moorend Lane [PDF]


7 P22/S4155/FUL – H & C Pearce & Sons Ltd Aylesbury Road

Full planning permission for the erection of 21 dwellings with associated parking, landscaping and open space.

To consider the planning application and agree a response.

7. Report – P22S4155FUL Pearce & Sons Aylesbury Road [PDF]


8 Minutes

To confirm as a correct record the Minutes of the Meeting held on 15 November 2022.

Minutes – 15 November 2022


9 Planning & Environment Committee

To note the minutes and consider any recommendations arising from the meetings on 29 November 2022 and 20 December 2022.

Minutes (P&E) – 29 November 2022
Minutes (P&E) – 20 December 2022

9. Report – Bus Shelters & Bus Stop Improvements [PDF]


10 Neighbourhood Plan Continuity Committee

To note the minutes and consider any recommendations arising from the meeting on 29 November 2022.

Minutes (NPCC) – 29 November 2022


11 Personnel Committee

To note the minutes and consider any recommendations arising from the meeting on 10 January 2023.

Minutes (Personnel) – 10 January 2023


12 Schedule of Meetings 2023-2024

To approve the schedule of meetings for 2023-2024.

12. 2023-2024 Schedule of Meetings – Draft


13 Annual Town Meeting

To consider a theme and/or presentation topics for inclusion at the Annual Town Meeting on Tuesday 21 March 2023.

13. Report – Annual Town Meeting [PDF]

13a. Annual Town Meeting – Questions [PDF]


14 Elections Publicity

To consider the relevance of a publicity campaign to encourage members of the public to stand in the Town Council Elections on 4 May 2023, and if so, to nominate Councillor(s) to take a lead, with officer support.

14. Report – Publicity for 2023 Elections [PDF]

14a. LGE election timetable 4 May 2023 [PDF]


15 Civility and Respect Pledge

To pass a resolution to sign up to the civility and respect pledge.

15. Report – Civility and Respect Pledge [PDF]

15a. Training and Development Policy 16.02.21 [PDF]


16 Thame Community Land Trust

To agree in principle, subject to changes in the S106 agreement between Thame Community Land Trust and South Oxfordshire District Council and practical completion certificates being issued, that the Town Council take ownership / management responsibilities for areas of public open space on Thame Community Land Trust’s development site off Windmill Road, Thame.

16. Report – Thame Community Land Trust [PDF]

16a. TCLT Site Layout Plan Proposed [PDF]


17 Land Registry – Change to Boundary at 9a Bell Lane

To note the change to Church Meadow (Cricket Club) Boundary, on the cricket side of the ditch between Church Meadow and no. 9 Bell Lane.

To authorise that the Town Council sign the Transfer Deed as ratified at the Policy & Resources Committee meeting dated 17 September 2013.

17. Church Meadow (Cricket Ground) Boundary [PDF]

17a. Land Registry – 9a Bell Lane [PDF]

17b. Images of 9a Bell Lane [PDF]


18 Exclusion of the Public

To move: That under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting for the following items of business because publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.


19 Town Council Asset

To receive a verbal update, discuss improvements to a Town Council asset and authorise next steps.