15 November 2022 – Agenda

SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL

TO: All Members of Thame Town Council

Cllrs B Austin, D Bretherton, N Champken-Woods, P Cowell, M Deacock, A Dite, D Dodds, M Dyer, L Emery, H Fickling, A Gilbert, K Gregory, C Jones, A Midwinter, H Richards, and T Wyse

VENUE: Upper Chamber, Thame Town Hall

DATE: Tuesday 15 November 2022

TIME: 6:30pm  (maximum two hours)

Mandy Sturdy
Clerk of the Council

Date: Wednesday 9 November 2022

 

AGENDA

 

1 Apologies for Absence

 

2 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

 

3 Civic Announcements

To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.

3. Civic Attendances [PDF]

 

4 Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

 

5 Thame COP27

To receive an update from the organisers of Thame COP27, which this year will have a focus on Environmental Justice.

 

6 Report from County Councillors

To receive the report of County Councillors N Champken-Woods and K Gregory (10 minutes maximum).

6. Report from County Councillors – November 2022 [PDF]

 

7 Reports from South Oxfordshire District Councillors

To receive reports from Cllrs P Barker, D Bretherton, and K Gregory (Maximum of 5 minutes each).

7. Reports from South Oxfordshire District Councillors – November 2022 [PDF]

 

8 Members Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.

 

9 Minutes

To confirm as a correct record the Minutes of the Meeting held on 30 August 2022.

Minutes – 30 August 2022

 

10 Policy & Resources Committee

To note the minutes and consider any recommendations arising from the meetings on 30 August 2022 and 1 November 2022.

Minutes (P&R) – 30 August 2022
Minutes (P&R) – 1 November 2022

 

11 Community, Leisure & Recreation Committee

To note the minutes and consider any recommendations arising from the meeting on 25 October 2022.

Minutes (CLR) – 25 October 2022

11. Report – Community Youth Building Project [PDF]

11a. Presentation to CLR 25.10.22 – Thame Community and Youth Centre [PDF]

 

12 Planning & Environment Committee

To note the minutes and consider any recommendations arising from the meetings on 6 September 2022, 27 September 2022, 18 October 2022 and 8 November 2022.

Minutes (P&E) – 6 September 2022
Minutes (P&E) – 27 September 2022
Minutes (P&E) – 18 October 2022
Minutes (P&E) – 8 November 2022

 

13 Neighbourhood Plan Continuity Committee

To note the minutes and consider any recommendations arising from the meeting on 6 September 2022 and 18 October 2022.

Minutes (NPC) – 6 September 2022
Minutes (NPC) – 18 October 2022

 

14 Personnel Committee

To note the minutes and consider any recommendations arising from the meeting on 4 October 2022.

To receive an update from the Town Clerk.

Minutes (Personnel) – 4 October 2022

 

15 External Audit

To receive the External Auditor’s report for 2021-22 and note that there are no matters identified for further consideration.

15. Report – External Audit 2021-22 [PDF]

15a. External Audit Certificate 2021-22 [PDF]

 

16 Civility and Respect Pledge

To pass a resolution to sign up to the civility and respect pledge.
https://www.nalc.gov.uk/our-work/civility-and-respect-project#the-pledge

16. Report – Civility and Respect Pledge [PDF]

 

17 Oxfordshire Code of Conduct

To consider adopting the Oxfordshire Code of Conduct.    

17. Report – Oxfordshire Code of Conduct [PDF]

17a. Appendix A – TTC Code of Conduct (Councillors) 14.05.19 [PDF]

17b. Appendix B – Oxfordshire Code of Conduct [PDF] 

17c. Appendix C – Training slides – Code of Conduct New Code Sept 2022 Town and Parish Councillors [PDF] 

17d. Appendix D – Members Gifts & Hospitality Register [PDF] 

17e. Appendix E – Register of Interests Form – October 2022 [PDF] 

 

18 Dispensations Policy

To approve the updated Dispensations Policy. 

18. Report – Dispensations Policy [PDF]

18a. Dispensations Policy – draft [PDF]

 

19 Delegations Policy

To approve the updated Delegations Policy.  

19. Report – Delegations Policy [PDF]

19a. Delegations Policy – draft [PDF]

 

20 Councillor Drop-In

To receive an update from Councillor Gregory.

 

21 Windmill Road – Stones Close Allotment Site

To receive an update.

 

22 Boundary Commission Review 2023

To receive an update from Councillor Dyer.
https://boundarycommissionforengland.independent.gov.uk/2023-review/

 

23 Community Governance Review

To note that the District Council’s Community Governance and Electoral Issues committee agreed on 10 October 2022 the following decisions:

  • To make no change to the parish boundary between Thame parish and Great Haseley parish.
  • To amend the town council ward boundaries.

23. CGR – Proposed Changes to Thame Parish Wards [PDF]

 

24 Bledlow Household Recycling Centre

To note that Buckinghamshire Council are planning for Bledlow Household Recycling Centre to re-open by the end of November 2022. Oxfordshire County Council are not contributing to the operating costs. There will be fees for Oxfordshire Residents to use the facility and the fees can be viewed at: https://www.buckinghamshire.gov.uk/waste-and-recycling/household-recycling-centres-permits-and-waste-facilities/find-your-nearest-household-recycling-centre/bledlow-recycling-centre/