15 November 2022 – Agenda
SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
Cllrs B Austin, D Bretherton, N Champken-Woods, P Cowell, M Deacock, A Dite, D Dodds, M Dyer, L Emery, H Fickling, A Gilbert, K Gregory, C Jones, A Midwinter, H Richards, and T Wyse
VENUE: Upper Chamber, Thame Town Hall
DATE: Tuesday 15 November 2022
TIME: 6:30pm (maximum two hours)
Clerk of the Council
Date: Wednesday 9 November 2022
1 Apologies for Absence
2 Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3 Civic Announcements
To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.
4 Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
5 Thame COP27
To receive an update from the organisers of Thame COP27, which this year will have a focus on Environmental Justice.
6 Report from County Councillors
To receive the report of County Councillors N Champken-Woods and K Gregory (10 minutes maximum).
6. Report from County Councillors – November 2022 [PDF]
7 Reports from South Oxfordshire District Councillors
To receive reports from Cllrs P Barker, D Bretherton, and K Gregory (Maximum of 5 minutes each).
7. Reports from South Oxfordshire District Councillors – November 2022 [PDF]
8 Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
To confirm as a correct record the Minutes of the Meeting held on 30 August 2022.
10 Policy & Resources Committee
To note the minutes and consider any recommendations arising from the meetings on 30 August 2022 and 1 November 2022.
Minutes (P&R) – 30 August 2022
Minutes (P&R) – 1 November 2022
11 Community, Leisure & Recreation Committee
To note the minutes and consider any recommendations arising from the meeting on 25 October 2022.
Minutes (CLR) – 25 October 2022
11. Report – Community Youth Building Project [PDF]
11a. Presentation to CLR 25.10.22 – Thame Community and Youth Centre [PDF]
12 Planning & Environment Committee
To note the minutes and consider any recommendations arising from the meetings on 6 September 2022, 27 September 2022, 18 October 2022 and 8 November 2022.
Minutes (P&E) – 6 September 2022
Minutes (P&E) – 27 September 2022
Minutes (P&E) – 18 October 2022
Minutes (P&E) – 8 November 2022
13 Neighbourhood Plan Continuity Committee
To note the minutes and consider any recommendations arising from the meeting on 6 September 2022 and 18 October 2022.
Minutes (NPC) – 6 September 2022
Minutes (NPC) – 18 October 2022
14 Personnel Committee
To note the minutes and consider any recommendations arising from the meeting on 4 October 2022.
To receive an update from the Town Clerk.
Minutes (Personnel) – 4 October 2022
15 External Audit
To receive the External Auditor’s report for 2021-22 and note that there are no matters identified for further consideration.
15. Report – External Audit 2021-22 [PDF]
15a. External Audit Certificate 2021-22 [PDF]
16 Civility and Respect Pledge
To pass a resolution to sign up to the civility and respect pledge.
16. Report – Civility and Respect Pledge [PDF]
17 Oxfordshire Code of Conduct
To consider adopting the Oxfordshire Code of Conduct.
17. Report – Oxfordshire Code of Conduct [PDF]
17a. Appendix A – TTC Code of Conduct (Councillors) 14.05.19 [PDF]
17b. Appendix B – Oxfordshire Code of Conduct [PDF]
17c. Appendix C – Training slides – Code of Conduct New Code Sept 2022 Town and Parish Councillors [PDF]
17d. Appendix D – Members Gifts & Hospitality Register [PDF]
17e. Appendix E – Register of Interests Form – October 2022 [PDF]
18 Dispensations Policy
To approve the updated Dispensations Policy.
18. Report – Dispensations Policy [PDF]
18a. Dispensations Policy – draft [PDF]
19 Delegations Policy
To approve the updated Delegations Policy.
19. Report – Delegations Policy [PDF]
19a. Delegations Policy – draft [PDF]
20 Councillor Drop-In
To receive an update from Councillor Gregory.
21 Windmill Road – Stones Close Allotment Site
To receive an update.
22 Boundary Commission Review 2023
To receive an update from Councillor Dyer.
23 Community Governance Review
To note that the District Council’s Community Governance and Electoral Issues committee agreed on 10 October 2022 the following decisions:
- To make no change to the parish boundary between Thame parish and Great Haseley parish.
- To amend the town council ward boundaries.
23. CGR – Proposed Changes to Thame Parish Wards [PDF]
24 Bledlow Household Recycling Centre
To note that Buckinghamshire Council are planning for Bledlow Household Recycling Centre to re-open by the end of November 2022. Oxfordshire County Council are not contributing to the operating costs. There will be fees for Oxfordshire Residents to use the facility and the fees can be viewed at: https://www.buckinghamshire.gov.uk/waste-and-recycling/household-recycling-centres-permits-and-waste-facilities/find-your-nearest-household-recycling-centre/bledlow-recycling-centre/