14 May 2013 – Agenda
SUMMONS TO ATTEND THE ANNUAL GENERAL MEETING OF THAME TOWN COUNCIL
TO:
All Members of Thame Town Council
VENUE:
Upper Chamber, Thame Town Hall
DATE:
Tuesday 14 May 2013
TIME
6.30 pm (maximum two hours)
Helen Stewart
Town Clerk
8 May 2013
AGENDA
1 Appointment of Mayor
2 Declaration of Acceptance of Office by Mayor
3 Appointment of Deputy Mayor
4 Declaration of Acceptance of Office by Deputy Mayor
5 Apologies for Absence
6 Declarations of Interest
7 Mayor’s Allowance
To agree an allowance of £2000 for expenses incurred during the civic year.
8 Committees
To approve the Committee Structure, Terms of Reference and Responsibilities.
Committee Structure Chart 2013-2014
Committee Responsibilites 2013-14
9 Appointment of Standing Committees
To appoint Members to the:
(a) Planning and Environment Committee
(b) Culture, Leisure and Recreation Committee
(c) Policy and Resources Committee
(d) Personnel Committee
(e) Neighbourhood Plan Monitoring Committee
10 Outside Organisations
To agree the Council nominations to Outside Organisations.
Outside Organisations 2013-2014
11 Schedule of Meetings
To approve the schedule of meetings for 2013-2014.
Schedule of Meetings 2013-2014
12 Mayor’s Report
To receive the Mayor’s report and any such communications as the Mayor may wish to lay before the Council.
13 Report from County Councillor
To receive the report of County Councillor N Carter (5 minutes maximum).
14 Reports from South Oxfordshire District Councillors
To receive reports from Cllrs D W Bretherton, D W Dodds, A Midwinter and M Welply (Maximum of 5 minutes each).
15 Notices of Motion
Proposed by Cllr M Stiles:
“That this Council include £500 in its budget annually to cover publicity and a skip for Tidy Thame Day”.
“That this Council provide two more ‘dog bins’ on the Phoenix Trail, at Moreton Lane and at Coombe Hill Crescent”.
16 Questions
To answer questions pursuant to Standing Order 11.
17 Minutes
To approve as a correct record the Minutes of the Council Meeting held on 9 April 2013.
18 Planning & Environment Committee
To note the minutes of the meetings held on 9 April and 30 April 2013.
19 Annual Town Meeting
To note the minutes of the Annual Town Meeting held on 23 April 2013.
20 Scheme of Administration
To approve the Standing Orders, Financial Regulations and Delegations for 2013-14.