02 March 2021 – Agenda
SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
Cllrs B Austin, D Bretherton, N Champken-Woods, P Cowell, M Deacock, A Dite, D Dodds, M Dyer, L Emery, H Fickling, S Francis, K Gregory, C Jones, A Midwinter, J Tipping and T Wyse
VENUE: This meeting will be held virtually in accordance with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.
Meeting ID: 598 240 993
Password: Please contact the Town Council to obtain the meeting password, which will be issued around 2 hours before the meeting start time.
You must be on the electoral role to join this meeting. Exceptions will be made for representatives, agents, and authorities.
DATE: Tuesday 2 March 2021
TIME: 6:30pm (maximum two hours)
Deputy Clerk of the Council
Date: Wednesday 24 February 2021
1 Apologies for Absence
2 Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest, and confirmation of any relevant dispensations.
To note that, in relation to Items 5 and 6, Cllr Gregory and Cllr Bretherton as District Councillors on this Full Council will make their comments and decisions based upon information available at the time of the meeting. It is accepted that District Councillors may come to a different decision in the light of more information being made available at District Planning Committee Meetings.
3 Civic Announcements
To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.
4 Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Acting Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work, or run a business in the Parish). Written questions must have been received by the Acting Town Clerk no later than 4pm on the last working day preceding the meeting.
5 1359 – P21/S0056/FUL – Units 1-4 and 6-8 Goodson Industrial Mews Wellington Street
Redevelopment of an office building (Class E) to provide ten 2-bed apartments (Class C3) with associated access, landscaping and demolition works; external alterations including the installation of solar panels to employment units (Class E).
To consider the planning application and agree a recommendation.
6 1262 – P20/S1355/FUL – Unit 8 Goodson Industrial Mews, Wellington Street – Amendment No.1
Redevelopment of storage (Class B8) to provide 8 dwellings (one 1-bed and seven 2-bed apartments) (Class C3) with associated access and landscaping works. (Amended plans received 19 February 2021).
To consider the amended planning application and agree a recommendation.
7 Report from County Councillor N Carter
To receive the report of County Councillor N Carter (10 minutes maximum).
8 Reports from South Oxfordshire District Councillors
To receive reports from Cllrs K Gregory, P Barker, and D Bretherton (Maximum of 5 minutes each).
9 Annual Town Meeting
To consider how and whether to hold the Annual Town Meeting on Tuesday 30 March 2021.
10 Effectiveness of Internal Control / Financial Risk
To approve the measures taken to mitigate financial risks and to review the effectiveness of internal control.
10. Report – Effectiveness of Internal Control [PDF]
10a. Financial – 1. Administration [PDF]
10b. Financial – 2. Banking and Investments [PDF]
10c. Financial – 3. Expenditure [PDF]
10d. Financial – 4. Grants [PDF]
10e. Financial – 5. Income [PDF]
10f. Financial – 6. Insurance [PDF]
10g. Financial – 7. Payroll and Allowances [PDF]
10h. Financial – 8. Internal Audit [PDF]
10i. Financial – 9. Strategic Risk Register [PDF]
11 Marking the Death of a Senior National Figure
To approve the updated procedure, which has been updated in line with Covid-19 guidance.
12 Thame Neighbourhood Plan Revision (TNP2)
To approve that, due to timescales and following the second tender process in consultation with Members, the decision on the chosen TNP2 Consultant be delegated to the Acting Town Clerk. The resultant decision will be formally ratified at the next Full Council meeting.
13 Thame Football Club
To approve that two Councillors are authorised to sign and seal the S106 Agreements for the Artificial 3G Pitch.
14 Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
To approve the Minutes of the Council Meeting held on 9 February 2021.
16 Policy & Resources Committee
To note the minutes and consider any recommendations arising from the meeting on 16 February 2021.
17 Community, Leisure and Recreation Committee
To note the minutes and consider any recommendations arising from the meeting on 9 February 2021.
18 Planning & Environment Committee
To note the minutes and consider any recommendations arising from the meetings on 2 February 2021 and 23 February 2021.
19 Neighbourhood Plan Continuity Committee
To note the minutes and consider any recommendations arising from the meeting on 23 February 2021.
To note the minutes and consider any recommendations arising from the meeting on 27 January 2021.
21 1358 – P20/S4963/FUL – Land to the West of Windmill Road Thame – Amendment No.2 – Energy Statement received 10 February 2021
To note that after reviewing the additional information it is the Officer’s view that the amendments would not alter the Town Council’s recommendation to Support the application made on 9 February 2021.
22 Appeal Challenge
To note the Town Council’s application for statutory review at the former DAF Trucks Ltd site was dismissed.