27 January 2021 – Minutes (Draft)

THAME TOWN COUNCIL

Minutes of the Personnel Committee Meeting held on 27 January 2021 at 9:30am by Zoom Conference Call.

Present:

Deputy Mayor Cllr P Cowell
Chairman of Policy and Resources Cllr M Dyer
Chairman of Community, Leisure and Recreation Cllr N Champken-Woods
Chairman of Planning & Environment Cllr H Fickling
Chairman of Neighbourhood Plan Continuity Committee Cllr C Jones

Officers:

C Pinnells (Acting Town Clerk)
K Slater (Acting Responsible Financial Officer / Office Administration Manager)

 

1 Apologies for Absence

Apologies were received from Cllr Midwinter (personal).

 

2 Declarations of Interest and Dispensations

There were no declarations of interest or dispensations.

 

3 Public Participation and Public Questions

There were no applications to address the Committee.
There were no questions put to the Committee.

 

4 Minutes

The Minutes of the meeting held on 13 October 2020 were approved and signed by the Chairman.

 

5 Time Off in Lieu (TOIL) and Overtime Policy

The report and updated policy as provided with the agenda were the basis for a short discussion.

RESOLVED: To adopt the revised Time Off in Lieu (TOIL) and Overtime Policy as drafted.

 

6 Exclusion of the Public

RESOLVED: That under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting for the following items of business because publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

 

7 Staffing Matters

Further discussions regarding several staff members with banked Time Off in Lieu (TOIL) hours. 

RESOLVED: Officers with banked TOIL hours would work with their line managers to accommodate the new requirements.

The Project Officer vacancy was discussed with amendments made to the current Job Description to ensure the requirements of the Town Council are met.

RESOLVED: The Acting Town Clerk to implement the changes and commence recruitment after lockdown. 

The Staffing Update report was presented providing an overview regarding the impact on Management staff workloads during CoVID19 (C19), details within each service area were included for reference. The Acting Town Clerk and Line Managers will continue to monitor Government Guidelines, staff requirements and update CoVID19 Risk Assessment as required.

The project list presented from each service level with tasks and priorities was presented and reviewed by the Personnel Committee.

RESOLVED:

  1. To note the change of hours of one staff member from 37hours to 30hours with a review on 31 March 2021.
  2. To review and agree the priority levels awarded to each of the tasks.
  3. To acknowledge the constraints on the workloads due to three-line Managers undertaking additional responsibilities, staff isolation and staff vacancies impacts.
  4. To note the report.

** The Acting Town Clerk and Acting Responsible Financial Officer/Officer Administration Manager left the meeting.

The Personnel Committee would ask Full Council to consider splitting the role of the Town Clerk and Responsible Financial Officer into separate positions.

 

The meeting concluded at 10.50am.

 

Signed …………………………

Chairman

Date: