01 March 2022 – Agenda
SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
Cllrs B Austin, D Bretherton, N Champken-Woods, P Cowell, M Deacock, A Dite, D Dodds, M Dyer, L Emery, H Fickling, K Gregory, C Jones, A Midwinter, H Richards, J Tipping and T Wyse
VENUE: Upper Chamber, Thame Town Hall
DATE: Tuesday 1 March 2022
TIME: 6:30pm (maximum two hours)
Clerk of the Council
Date: Wednesday 23 February 2022
1 Apologies for Absence
2 Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest, and confirmation of any relevant dispensations.
3 Civic Announcements
To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.
4 Public Participation and Public Questions
To consider applications from members of the public to address the Council (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
5 Thame COP 26
To receive a presentation from the Thame COP26 organisers on their experiences and findings from the event in Thame.
5. ThameCOP Presentation to Thame Town Council [PDF]
5a. ThameCOP Story – Jan22 [PDF]
6 Report from County Councillors N Champken-Woods and K Gregory
To receive the report of County Councillors N Champken-Woods and K Gregory (10 minutes maximum).
6. Report from County Councillors – March 2022 [PDF]
7 Reports from South Oxfordshire District Councillors
To receive reports from Cllrs D Bretherton, K Gregory, and P Barker (Maximum of 5 minutes each).
8 Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
To approve the Minutes of the Council Meeting held on 18 January 2022.
Full Council Minutes – 18 January 2022
10 Policy & Resources Committee
To note the minutes and consider any recommendations arising from the meeting 15 February 2022.
Policy & Resources Minutes – 15 February 2022
11 Community, Leisure & Recreation Committee
To note the minutes and consider any recommendations arising from the meeting on 8 February 2022.
Community, Leisure & Recreation Minutes – 8 February 2022
12 Planning & Environment Committee
To note the minutes and consider any recommendations arising from the meetings on 1 February 2022 and 22 February 2022.
Planning & Environment Minutes – 1 February 2022
Planning & Environment Minutes – 22 February 2022
13 Neighbourhood Plan Continuity Committee
To note the minutes and consider any recommendations arising from the meeting on 1 February 2022.
Neighbourhood Plan Continuity Minutes – 1 February 2022
14 Internal Audit
To receive the Second Internal Audit Interim Update Report 2021-22 following the audit visit on 8 February 2022.
14. Report – Second Interim Internal Audit [PDF]
14a. TTC Interim update Internal Audit Report 2021-22 [PDF]
15 Effectiveness of Internal Control / Financial Risk
To approve the measures taken to mitigate financial risks and to review the effectiveness of internal control.
15. Report – Effectiveness of Internal Control [PDF]
15a. Financial – 1. Administration [PDF]
15b. Financial – 2. Banking and Investments [PDF]
15c. Financial – 3. Expenditure [PDF]
15d. Financial – 4. Grants [PDF]
15e. Financial – 5. Income [PDF]
15f. Financial – 6. Insurance [PDF]
15g. Financial – 7. Payroll and Allowances [PDF]
15h. Financial – 8. Internal Audit [PDF]
15i. Financial – 9. Strategic Risk Register [PDF]
16 Unit 8 Goodson Industrial Mews – P22/S0064/FUL
Redevelopment of storage (Class B8) to provide 8 dwellings (1 x 1-bed and 7 x 2-bed apartments) (Class C3) with associated access and landscaping works. (Re-submission of P20/S1355/FUL).
To consider the planning application (and any amended plans if received before the meeting) and agree a recommendation.
16. Report – P22S0064FUL – Unit 8 Goodson Industrial Mews Wellington Street [PDF]
17 Amended Planning Applications to Note
a) P21/S0644/FUL – Pearces Yard, Aylesbury Road – Full planning permission for the erection of a 70-bed care home development (Use Class C2), including communal space, landscaping and associated development. (Employment Alternatives Report received 19 January 2022)
To note that having reviewed the Employment Alternatives Report received 19 January 2022, Officers consider that the report does not demonstrate that the loss of employment land is justified. The Town Council also continues to object on the grounds that the proposals fail to conserve and enhance the character and appearance of the conservation area and setting of a number of listed buildings; the harm to heritage assets is not considered to be outweighed by the public benefits.
b) P21/S1632/RM – Land North of Rycote Lane – Reserved matters following outline permission (P17/S4441/O) for appearance, landscaping, layout and scale. The erection of up to 180,000 square feet (up to 16,722 square metres) of B2/B8 with ancillary B1(a) and B1(c) together with parking, drainage, landscaping (structural and incidental) and highway works. (Amended plans received 9 February 2022).
To note that having reviewed the amended information, Officers consider that it would not change the Town Council’s response made on 22 June 2021.
18 Consultations (South Oxfordshire District Council) – Community Infrastructure Levy (CIL) Charging Schedule and Developer Contributions Supplementary Planning Document (SPD)
To note that these consultations close on Tuesday 22 March 2022. They have been circulated by e-mail and Members are encouraged to respond individually.
19 Town Hall Clock Tower
To note a structural surveyor inspected the clock tower on 14 February 2022, the report is expected shortly. Early indications suggest the tower is structurally sound and as anticipated, repairs are required to the exterior woodwork on at least two sides of the tower.
20 Schedule of Meetings
To note that, in agreement with the Mayor and Town Clerk, the date of the Annual Meeting of the Council has been brought forward a week to Tuesday 10 May 2022.
21 Exclusion of the Public
To move: That under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting for the following items of business because publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
22 Personnel Committee
To note the minutes and consider any recommendations arising from the meeting on 15 February 2022.