16 July 2019 – Agenda


TO: All Members of the Community, Leisure and Recreation Committee

Cllrs D Bretherton, N Champken-Woods (Chairman), M Deacock, A Dite, M Dyer, K Gregory, C Jones (Deputy Chairman), J Tipping and T Wyse

Ex Officio (Voting) Members – A Midwinter (Town Mayor) and P Cowell (Deputy Mayor, Deputy Chairman)

To:            All other Members for information

VENUE: Upper Chamber, Thame Town Hall

DATE:     Tuesday 16 July 2019

TIME:      6.30pm (maximum two hours)


Graham Hunt
Clerk of the Council

Date: 10 July 2019



1. Apologies for Absence

2. Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3. Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

4. Minutes

To approve the Minutes of the Committee meetings held on 2 April 2019 and 14 May 2019.

Minutes – 2 April 2019

Minutes – 14 May 2019

5. Budget Summary

To monitor actual income and expenditure against estimates.

5. CLR Budgetary Control to 31.05.19

6. Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

a) Cuttle Brook Management Comm. (Cllr Jones)
b) Friends of Elms Park (Cllr Champken-Woods)
c) Thame Carnival Committee (Cllr Emery)
d) Thame Football Partnership (Cllr Dyer)
e) Twinning Association (Cllr Francis)
f) Thame Good Neighbour Scheme (Cllr Midwinter)
g) Thame Town Cricket Club (Cllr Champken-Woods)
h) Chinnor RFC (Cllr Bretherton)
i) Music in the Park (Cllr Jones)
j) Sinaia Friendship Association (Cllr Bretherton)
k) Thame Museum Trust (Cllrs Cowell and Emery)
l) Towersey Festival (Cllr Tipping)
m) Thame Town Music Festival (Cllr Wyse)
n) Thame Shed (Cllr Wyse)
o) Thame Sports Club (Cllr Jones)

6. Reports – External Organisations

7. Thame Football Partnership / Artificial Pitch

To receive a verbal update, noting in particular that submission of the planning application by Surfacing Standards Ltd as agent for Thame Football Partnership is imminent.

8. Splash Pad Project

To receive a verbal update, noting in particular that SMS Environmental Ltd are now establishing their own methods of linking with the foul sewer for drainage, which will have additional cost implications.

9. Christmas Lighting Scheme

To note that following holiday commitments of working group members and then the reallocation of the tendering of the Christmas Lighting Scheme project to the Community Services Manager, that the Council will now consider appropriate next steps at the Full Council meeting on 6 August 2019.

10. Charities Fair

After a period of time when the annual Charities Fair became a community run event, a small team of Councillors successfully organised the Charities Fair in 2017 and 2018. Two members of the team have declared they are unable to help this year. To call for volunteers to help organise the Charities Fair on Saturday 2 November 2019.

11. Nursery Storage at Southern Road Recreation Ground

To authorise the Town Clerk and Community Services Manager to progress an appropriate licence with the new operator of First Steps Nursery at the Thame Girl Guides HQ building, to allow the installation of a storage shed at an appropriate location.

12. Thame Scouts Headquarters Lease

Following serial issues of anti-social behaviour impacting on the operators of the Thame Scout Headquarters to authorise the Town Clerk and Community Services Manager to progress appropriate lease alterations to allow works aimed at reducing the impact of the anti-social behaviour.

13. Music in the Park

To receive a verbal report on Music in the Park held on Sunday 5 May 2019 and to receive a verbal update on the implications of the 2020 May Day / VE Day Bank Holiday date change.

14. Thame Town Music Festival

To receive a verbal report on the Thame Town Music Festival held on Friday 12 and Saturday 13 July 2018.

15. Themed Markets

To note that the World Village Market is returning for additional dates on 26, 27 & 28 July 2019. To agree that the Community Services Manager organises a further three themed markets in 2020.

15. Report – Themed Markets


15b. Appendix 2 Themed Market Risk Assessment

16. Farmers Market

To note that in spite of significant media / publicity efforts, the farmers market continues to struggle with diminishing footfall, fewer stalls and continued lack of effective integration with the Charter Market. The Community Services Manager is working with Farmers Market representatives to consider options to ensure the Farmers Market survival beyond their 20th anniversary this month.

17. Skate Park Jam

To note that similar to the events held in 2016 and 2017, a Summer Jam will take place at the Skate Park on Sunday 25 August 2019.

18. Thame Fairs

To receive a verbal update on the arrangements for the Town Fairs in September and October 2019.

18. Report – Town Fairs

18a. Appendix 1 – Fair – Corporate

18b. Appendix 2 – Fair – Event

19. Allotments in Thame

To authorise the Town Clerk and the Community Services Manager to open negotiations with relevant third parties in an attempt to expedite the provision of allotment plots on the new development sites within Thame.

20. Maintenance Report

To note the report.

20. Maintenance Report