09 February 2016 – Agenda


TO: All Members of the Community, Leisure and Recreation Committee

Cllrs D Butler, N Champken-Woods (Chairman), P Cowell, M Deacock, M Dyer, C Jones, P Lambert, A Midwinter and M Stiles (Deputy Chairman)

Ex Officio (Voting) Members – N Dixon (Town Mayor) and L Emery (Deputy Mayor)

To all other Members for information

VENUE: Upper Chamber, Thame Town Hall

DATE: Tuesday 9 February 2016

TIME: 6.30 pm (maximum two hours)

Graham Hunt
Clerk of the Council

Date: 3 February 2016


1 Apologies for Absence


2 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.


3 Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

4 Minutes

To confirm as a correct record the Minutes of the Committee meeting held on 6 October 2015.



5 Budget Summary

To receive a summary up to 31 December 2015.

5. Budgetary Control


6 Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

a) Cuttle Brook Management Comm. (Cllrs Jones and Stiles)
b) Thame Carnival Committee (Cllr Emery)
c) Thame Football Partnership (Cllr Dyer)
d) Twinning Association (Cllr Butler)
e) Thame Good Neighbour Scheme (Cllr Midwinter)
f) Thame Town Cricket Club (Cllr Champken-Woods)
g) Chinnor RFC (Cllr Bretherton)
h) Music in the Park (Cllr Stiles)
i) Red Kite Childrens Centre (Cllr Dixon)
j) Sinaia Friendship Association (Cllr Bretherton)
k) Thame Museum Trust (Cllrs Butler and Emery)
l) Thame Remembers (Cllrs Bretherton and Dyer)
m) Towersey Festival (Cllrs Bretherton and Lambert)

6. Reports – External Organisations

6a. Cuttle Brook Management Committee Notes 28.10.15


7 Oxfordshire County Council – Future of Children’s Centres

To receive a verbal update from Cllr Stiles on the future of Children’s Centres following her attendance at the County Council Cabinet meeting on 26 January 2016.

7. Report – OCC – Future of Children’s Centres


8 Christmas Lighting Scheme Operating Hours

To consider proposals to change the Christmas lighting scheme operating hours.

8. Report – Christmas Lighting Scheme


9 Cuttle Brook Nature Reserve

To consider the installation of additional litter bins.

9. Report – Cuttle Brook Nature Reserve


10 St Mary’s Flower Festival

To consider participating in the St Mary’s Parish Church Flower Festival on 20-22 May 2016.

10. Report – St Marys Flower Festival


11 Capital Items

To consider purchasing items of equipment for community events from the Rolling Capital Fund.

11. Report – Capital Items


12 Skate Park Signage

To agree the purchase of replacement signage following the redevelopment of the Skate Park from the Rolling Capital Fund.

12. Report – Skate Park Signage

12. Appendix 1 – Skatepark Signage


13 Cricket Club Clubhouse Redevelopment

To receive a verbal update.

13. Verbal Report – Cricket Club Clubhouse Redevelopment


14 Open Spaces Working Group / Elms Park Consultation

To receive a verbal update.

14. Verbal Report – Opens Spaces Working Group – Elms Park Consultation update


15 Priest End Allotments to Burial Space

To receive a verbal update.

15. Verbal Report – Priest End Allotments to Burial Space


16 Skate Park

To receive a verbal update.

16. Verbal Report – Skate Park


17 Christmas Event Feedback 2015

To note the report.

17. Report – Christmas Event Feedback 2015


18 Continental Market

To note that the French Continental Market scheduled for May will not now go ahead. The operator is committed to the October event, and is concerned to maintain the novelty. Ideas have been sought for a replacement event, but with no success as yet.


19 Maintenance Report

To note the report.

19. Maintenance Report