26 March 2013 – Agenda



TO: All Members of the Policy & Resources Committee

Cllrs D W Bretherton, D G Butler, D W Dodds, M L Dyer (Chairman), L Emery, H M Fickling, A Gunn (Vice Chairman), V F Humphries, J Matelot Green and M P Welply

Ex Officio (Voting) Members – N G Champken-Woods (Town Mayor) and P Lambert (Deputy Mayor)

To all other Members for information

VENUE: Upper Chamber, Thame Town Hall

DATE: Tuesday 26 March 2013

TIME: 6.30 pm (maximum two hours)


Helen Stewart

Clerk of the Council

Date: 20 March 2013




Apologies for Absence

Declarations of Interest

Public Participation

To consider applications from members of the public to address the Committee (5 minutes maximum), applications having been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.


4 Minutes

To confirm as a correct record the Minutes of the Policy & Resources Committee Meeting held on 22 January 2013.

4. 130122min

5 Budget / Finance Summary

To receive a summary of the accounts for the Policy & Resources Committee to 28 February 2013.

 5. Budgetary Control

6 Service Priorities

To receive a progress report on the priorities of this committee.

6. Service Priorities – Progress Report

7 Reports from Representatives on Outside Bodies

a)    Citizens Advice Bureau – Cllr Lambert

b)    Thame Museum Trust – Cllrs Laver and Matelot Green

c)    Barns Centre – Cllrs Butler and Matelot Green

d)    21st Century Thame – Cllrs Bretherton, Fickling and Laver

8 Scheme of Administration

To agree Standing Orders and Scheme of Delegation.

8b. Report – Scheme of Delegation

9 Member’s Allowances

To agree the policy for Member’s Allowances.

9. Report – Members’ Allowance Scheme

10 Mayor’s Allowance

To review the level of funding to cover civic expenses.

10. Report – Mayor’s Allowance

11 Internal Audit

To receive the Internal Audit Interim Report for 2012-13.

11. Report – Internal Audit

12 Treasury Management Policy

To agree the policy for managing the balances within the revenue account.

12. Report – Treasury Management Policy

13 Chalgrove Road

To decide whether the request to dispose of a piece of amenity land meets the policy requirements.

13. Report – Disposal of Amenity Land

14 Youth Memorial

To consider the risk.


To approve expenditure in excess of estimated budget for 2012-2013.

15. Report – CCTV

16 IT Software

To agree the purchase of Illustrator and Photoshop software packages.

16. Report – IT Software


17 Complaints and Compliments

To note the report.

17. Complaints & Compliments