12 April 2022 – Agenda


TO: All Members of the Policy & Resources Committee

Cllrs B Austin, D Bretherton (Deputy Chairman), A Dite, D Dodds, M Dyer (Chairman), H Fickling, K Gregory, C Jones, and A Midwinter

Ex Officio (Voting) Members – P Cowell (Town Mayor) and N Champken-Woods (Deputy Town Mayor)

To all other Members for information

VENUE: Upper Chamber, Thame Town Hall

DATE: Tuesday 12 April 2022

TIME: 6.30 pm (maximum two hours)

Mandy Sturdy
Clerk of the Council

Date: Wednesday 6 April 2022



1 Apologies for Absence


2  Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest, and confirmation of any relevant dispensations.


3 Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work, or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.


4 Minutes

To confirm as a correct record the Minutes of the Committee Meeting held on 15 February 2022.

Minutes – 15 February 2022


5 Financial Update

  1. Budget Summary: To monitor actual income and expenditure against estimates.
  2. Balance Sheet: To note balance sheet as of 28 February 2022.

5a. P&R Budgetary schedule to February 2022 [PDF]

5b. Detailed Balance Sheet 28.2.22 [PDF]


6 Financial Overspends

To note there are no financial overspends against budget line items (greater than the agreed de minimis of £100 / 5%) that have been recorded since the last meeting of the Committee on 15 February 2022.


7 Investment Update

To note the portfolio summary of the investment performance.

7. Portfolio Performance Summary [PDF]


8 Disposal of Amenity Land at 22 Pickenfield

To consider a request from a resident to purchase amenity land at 22 Pickenfield.

8. Report – Disposal of Amenity Land – 22 Pickenfield [PDF]

8.. Appendix 1 – Option 1 Dimensions [PDF]

8.. Appendix 1 – Option 1 [PDF]

8.. Appendix 2 – Option 2 [PDF]

8.. Appendix 4 – Land Acquisition and Disposal Policy 3.8.21 [PDF]

8.. Appendix 5 – Disposal of Public Open Space Land Procedure [PDF]

8.. Appendix 6 – Location Map showing wider area [PDF]

8.. Appendix 7 – Images of 22 Pickenfield [PDF]


9 Disposal of Amenity Land at 28 Pickenfield

To consider next steps following the District Valuer’s Office advising that they are currently not undertaking any new valuations.

9. Report – Disposal of Amenity Land at 28 Pickenfield [PDF]


10 Disposal of Amenity Land at 28 Youens Drive

To note that the applicant obtained planning permission on 15 February 2022.


11 Thame Museum

To receive an update.


12 Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

  1. Barns Centre (Cllrs Deacock and Dodds)
  2. Citizens Advice (Cllr Austin)
  3. Health Hub (including Community Hub Pilot) (Cllr Champken-Woods)
  4. NALC (Cllr Dyer)
  5. Red Kite Family Centre (Cllr Emery)
  6. Thame Business Forum (Cllr Dyer)
  7. Thame Senior Friendship Centre (Cllr Midwinter)
  8. Thame & District Housing Association (Cllr Emery)
  9. Thame Youth Memorial Trust (no representative)
  10. Thame Youth Projects Group (no representative)
  11. 21st Century Thame (Cllr Fickling)
  12. Welfare Trust (Cllr Champken-Woods)

12. Reports – External Organisations [PDF]

12g. TSFC Report for Town Council March 2022 [PDF]


13 Fees and Charges

To approve the proposed Schedule of Charges for 2022-23 for the hire of the Upper Chamber and Southern Road Recreational Ground.

13. Report – Fees and Charges [PDF]


14 Town Hall Clock Tower

To note the structural survey report and receive an update on the works.

14. Final Report – 24.02.22 [PDF]


15 War Memorials – Additional Names

To receive an update.

15. War Memorials – Additional Names [PDF]


16 Town Council Website Support & Hosting Contracts

To note that Officers have obtained quotes for the hosting and support of the Town Council’s website. These are not directly comparable to the current service and have highlighted some matters which we need to discuss with our existing supplier in order to enable a fairer comparison and smoother transition if it is decided to move suppliers. It is intended to renew the current with the existing supplier for 6 months to enable Officers time to resolve these matters.


17 Staffing Update

To note that the National Joint Council for Local Government Services agreed a 1.75% increase for staff pay which will be backdated to 1st April 2021.


18 Compliments and Complaints

To note the report for October 2021 to March 2022.

18. Compliments & Complaints 31.03.22 [PDF]


19 For Information

  1. To note the CCTV report (October 2021 – April 2022).