10 December 2013 – Agenda


TO: All Members of the Policy & Resources Committee

Cllrs D Bretherton (Vice Chairman), D Butler, N Champken-Woods,  D Dodds, M Dyer (Chairman), L Emery, H Fickling, A Gunn, V Humphries and M Welply

Ex Officio (Voting) Members – P Lambert (Town Mayor) and J Matelot Green (Deputy Mayor)

To all other Members for information

VENUE: Upper Chamber, Thame Town Hall

DATE: Tuesday 10 December 2013

TIME: 6.30 pm (maximum two hours)


Helen Stewart

Clerk of the Council

Date: 4 December 2013




1 Apologies for Absence

2 Declarations of Interest

3 Public Participation

To consider applications from members of the public to address the Committee (5 minutes maximum), applications having been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

4 Minutes

To confirm as a correct record the Minutes of the Policy & Resources Committee Meeting held on 17 September 2013.

4. 130917min 

5 Budget / Finance Summary

To receive a summary of the accounts for the Policy & Resources Committee to 31 October 2013.

5. Budgetary Summary

6 Investments

To note the Portfolio Performance Summary as of 30 September 2013.

6. Investments – Performance Summary

Reports from Representatives on Outside Bodies

a)    Citizens Advice Bureau – Cllr Lambert

b)    Thame Museum Trust – Cllrs Emery and Laver

c)    Barns Centre – Cllrs Butler and Matelot Green

d)    21st Century Thame – Cllr Fickling and Laver

e)    Thame & District Housing Association – Cllr Butler

8 Internal Audit Report

To receive the First Interim Internal Audit Report for 2013-14.

8. Report – Internal Audit 

9 Code of Governance

a)    To review the Code of Governance

b)    To agree the actions arising from the review.

9. Report – Code of Goverance 

10 Banking

To review the current banking arrangements.

10. Report – Banking 

11 Insurance Strategy

To review the strategy so as to ensure it is appropriate for the next 4 years.

11. Report – Insurance Strategy 


12 St Mary’s Churchyard

To consider the level of responsibility the Council can offer in maintaining the churchyard.

12. Report – St Mary’s Churchyard 

13 Thame Community Bank

To agree that the Council become a corporate member.

14 Conservation Area Advisory Committee

To review the role of this committee in the context of the Council’s committee structure.

15 Stones Close Allotments

To agree that the ground rent for 2013-14 be retained at £300.

15. Report – Stones Close Allotments 

16 Councillor’s Surgery

To receive a verbal report on the procedure being used.

17 For Information

a)    Kubota 35 year anniversary – To note RTV sponsorship

b)    CCTV  – Summary Report for Q1/Q2