10 December 2013 – Agenda
SUMMONS TO ATTEND A MEETING OF POLICY & RESOURCES COMMITTEE
TO: All Members of the Policy & Resources Committee
Cllrs D Bretherton (Vice Chairman), D Butler, N Champken-Woods, D Dodds, M Dyer (Chairman), L Emery, H Fickling, A Gunn, V Humphries and M Welply
Ex Officio (Voting) Members – P Lambert (Town Mayor) and J Matelot Green (Deputy Mayor)
To all other Members for information
VENUE: Upper Chamber, Thame Town Hall
DATE: Tuesday 10 December 2013
TIME: 6.30 pm (maximum two hours)
Clerk of the Council
Date: 4 December 2013
1 Apologies for Absence
2 Declarations of Interest
3 Public Participation
To consider applications from members of the public to address the Committee (5 minutes maximum), applications having been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To confirm as a correct record the Minutes of the Policy & Resources Committee Meeting held on 17 September 2013.
5 Budget / Finance Summary
To receive a summary of the accounts for the Policy & Resources Committee to 31 October 2013.
To note the Portfolio Performance Summary as of 30 September 2013.
7 Reports from Representatives on Outside Bodies
a) Citizens Advice Bureau – Cllr Lambert
b) Thame Museum Trust – Cllrs Emery and Laver
c) Barns Centre – Cllrs Butler and Matelot Green
d) 21st Century Thame – Cllr Fickling and Laver
e) Thame & District Housing Association – Cllr Butler
8 Internal Audit Report
To receive the First Interim Internal Audit Report for 2013-14.
9 Code of Governance
a) To review the Code of Governance
b) To agree the actions arising from the review.
To review the current banking arrangements.
11 Insurance Strategy
To review the strategy so as to ensure it is appropriate for the next 4 years.
12 St Mary’s Churchyard
To consider the level of responsibility the Council can offer in maintaining the churchyard.
13 Thame Community Bank
To agree that the Council become a corporate member.
14 Conservation Area Advisory Committee
To review the role of this committee in the context of the Council’s committee structure.
15 Stones Close Allotments
To agree that the ground rent for 2013-14 be retained at £300.
16 Councillor’s Surgery
To receive a verbal report on the procedure being used.
17 For Information
a) Kubota 35 year anniversary – To note RTV sponsorship
b) CCTV – Summary Report for Q1/Q2