08 April 2024 – Agenda


TO: All Members of the Personnel Committee

Cllr A Dite (Town Mayor)
Cllr A Gilbert (Deputy Mayor)
Cllr M Dyer (Chairman of Policy & Resources)
Cllr P Cowell (Chairman of Community, Leisure & Recreation)
Cllr H Fickling (Chairman of Planning & Environment)
Cllr C Jones (Chairman of Neighbourhood Plan Continuity)

To all other Members for information


You are hereby summoned to attend a meeting of the Personnel Committee on Monday 8 April 2024 at 3:00pm (maximum two hours) in the Meeting Room (Thame Town Hall) for the transaction of business as set out on the attached agenda.


Mandy Sturdy
Town Clerk of the Council

Date: Tuesday 2 April 2024




1 Apologies for Absence


2 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest, and confirmation of any relevant dispensations.


3 Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work, or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.


4 Minutes

To confirm as a correct record the Minutes of the Committee Meeting held on 9 January 2024.

Minutes – 9 January 2024


5 Exclusion of the Public

To move: That under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting for the following items of business because publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.


6 Leadership Training Feedback

To receive a presentation from the Responsible Financial Officer and Corporate Services Manager following their completion of the Navigation Leadership Training.


7 Staff Appraisal Timetable 2024

To note the timetable for this year’s appraisals and consider any recommendations.


8 Staffing Update

To note staffing changes:

  • A new member of staff joined us on 29 February 2024, initially for two days a week until April 1 when they will take on the role as Customer Service Officer in the Information Centre for 4 days a week.
  • Our Administration Officer and PA to the Mayor will be retiring on April 26 after 20 years.
  • This role will be taken up by our current Community Services Officer who will be moving across from the Information Centre after 17 years in that role. The Administration Officer role will include 5 hours a week of support to the Operations Manager.
  • Our Finance Administrator will take on an additional 5 hours per week to further support the RFO and Corporate Services Officer.
  • Interviews for the Business Administration Apprentice are due to take place between April 8 – 10. This role will include running the Information Centre each Tuesday.
  • Interviews for maternity cover for our Communications and Events Officer will take place between April 15 – 17 aiming to have someone on board in early May.


9 Funding Manager / Grants Officer

To receive a status update on this role.


10 Staff Handbook

To receive the new Staff Handbook put together by our HR consultants Moorepay and consider any recommendations.


11 Staffing Matters

To receive an update on staffing matters, and consider any recommendations.