25 February 2014 – Agenda




All Members of Thame Town Council

Upper Chamber, Thame Town Hall

Tuesday 25 February 2014

7.30 pm (maximum two hours)


Cllrs D Bretherton, D Butler, N Champken-Woods, A Dite, N Dixon, D Dodds,

M Dyer, L Emery, H Fickling, A Gunn, V Humphries, P Lambert (Town Mayor), D Laver, J Matelot Green (Deputy Mayor), M Stiles and M Welply


Helen Stewart

Clerk of the Council

Date: 19 February 2014



1 Apologies for Absence

2 Declarations of Interest

To note any personal or prejudicial interests that a Member has in the business to be conducted on the agenda.

3 Civic Announcements

To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.

Civic Attendances

4 Public Participation

To consider applications from members of the public to address the Council (5 minutes maximum), applications having been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

5 Thames Valley Police

To receive a report from Sgt Hookam.

6 Report from County Councillor N Carter

To receive the report of County Councillor N Carter (5 minutes maximum).

7 Reports from South Oxfordshire District Councillors

To receive reports from Cllrs D W Bretherton, D W Dodds, A Midwinter and M Welply (Maximum of 5 minutes each).

8 Notices of Motion

To consider any motions in the order in which they were notified.

9 Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.

10 Minutes

To approve as a correct record the Minutes of the Council Meeting held on 22 January 2014.


11 Policy & Resources Committee

To note the minutes and consider any recommendations arising from the meeting on 18 February 2014.

P&R 140218min

12 Culture, Leisure & Recreation Committee

To note the minutes and consider any recommendations arising from the meeting on 11 February 2014.

CLR 140211min

13 Planning & Environment Committee

To note the minutes of the Planning & Environment Committee held on 17 December 2013, 14 January 2014 and 4 February 2014.

P&E 131217min

P&E 140114min

P&E 140204min

14 Personnel Committee

To note the minutes of the Personnel Committee meeting held on 29 October 2013.

Personnel 131029mins

15 Parking – Civil Parking Enforcement (CPE)

To consider supporting the introduction of CPE managed by the district council.

Report – Parking – Civil Parking Enforcement (CPE)

16 SODC Market Towns Fund

a)    To agree £1,000 funding for leaflets

b)    To agree £3,000 funding for the visitor information project

Report – SODC Market Towns Fund

17 Neighbourhood Plan

To agree a supplementary note on policy wording.

Report – Neighbourhood Plan

18 Skate Park

To receive a verbal progress report.

19 Effectiveness of Internal Controls

To approve the measures taken to mitigate financial risks.

Report – Effectiveness of Internal Control

20 Internal Audit

To approve the Annual Audit Programme of Work for 2014-15.

Report – Annual Internal Audit Programme of Work 2014-15

21 Health & Safety

To approve the signing of the Health & Safety Policy Statement.

Report – Health & Safety

22 Ham Wood

To agree to sign the lease for managing the wood.

Report – Ham Wood