25 April 2017 – Agenda




All Members of Thame Town Council

Upper Chamber, Thame Town Hall

Tuesday 25 April 2017

7.30 pm (maximum two hours)

Cllrs B Austin, D Bretherton, D Butler, N Champken-Woods, P Cowell,

M Deacock, N Dixon, D Dodds, M Dyer, L Emery, H Fickling, C Jones,

P Lambert, A Midwinter, M Stiles and T Wyse

Graham Hunt

Clerk of the Council

Date: 19 April 2017




1 Apologies for Absence

2 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3 Civic Announcements

To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.

4 Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

5 Report from County Councillor N Carter

To receive the report of County Councillor N Carter (5 minutes maximum).

6 Reports from South Oxfordshire District Councillors

To receive reports from Cllrs N Champken-Woods, D Dodds and J Matelot Green (Maximum of 5 minutes each).


7 Notices of Motion

To consider any motions in the order in which they were notified.

8 Members Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.

9 Minutes

To approve as a correct record the Minutes of the Council Meeting held on 14 February 2017.


10 Policy & Resources Committee

To note the minutes and consider any recommendations arising from the meeting on 11 April 2017.


11 Community, Leisure & Recreation Committee

To note the minutes and consider any recommendations arising from the meeting on 4 April 2017.



12 Planning & Environment Committee

To note the minutes and consider any recommendations arising from the meetings on 21 February 2017, 14 March 2017 and 4 April 2017.

Minutes – 21 February 2017

Minutes – 14 March 2017

Minutes – 4 April 2017

13 Neighbourhood Plan Continuity Committee

To note the minutes and consider any recommendations arising from the meeting on 14 March 2017.


14 Annual Town Meeting

To note the minutes of the Annual Town meeting held on 28 March 2017.


15 Town Mayor Designate

To appoint the Town Mayor Designate for 2017-18.

16 Deputy Town Mayor Designate

To appoint the Deputy Town Mayor Designate for 2017-18.

17 Town Boundary Signs

To receive a presentation by Cllr Bretherton on ideas for new Boundary / Gateway Signs at the entrances to the Town and consider next steps.

18 Midsomer Plaques

To consider next steps in relation to the proposal for Midsomer Plaques on 14 filming locations within the town.

Report – Midsomer Murders Plaques

19 Cricket Club Clubhouse Redevelopment

Further to report / update at the Community, Leisure & Recreation Committee meeting on 4 April 2017 to consider the draft Terms of Reference for a formal Working Group / Steering Committee with sufficient delegation powers to enable swift decisions and proper joint control over the build project / grant funding conditions.  To nominate two further Councillor representatives to serve on that Working Group / Steering Committee.

Cricket Club Clubhouse Redevelopment Working Group – Terms of Reference – Draft

20 Thame Football Partnership Permission Request

To consider a verbal permission request from Thame Football Partnership to submit a planning application for a new artificial pitch.

Report – Thame Football Partnership


21 Youth Memorial

To approve the sealing of the renewed partnering agreement and nominate a Council representative as a Thame Youth Memorial Trustee.

Report – Youth Memorial

21a. Youth Memorial Partnering Agreement 2017

21b. Youth Memorial Risk Assessment

21c. Youth Memorial Plan of Area

21d. Declaration of Trust for the Youth Memorial Trust

22 Carnival

This year the Carnival theme is the 1940’s.  Following on from last year’s successful entry by the Town Council, the Community Services Manager is encouraging Councillors and Staff to join in the fun and participate in the Town Council’s float on Saturday 10 June. To create a list of Councillors available to support the float.

23 Grants

To note that the Grants Award Process for 2017 commenced on Monday 27 March 2017.  The closing date to receive completed applications is 2 May 2017.

24 Unitary Proposal

Further to the e-mails circulated by the Town Clerk on 3 March 2017 and 27 March 2017 in relation to the submission to Government of a proposal called ‘A New Council for a Better Oxfordshire’, to consider any relevant next steps.

South Oxfordshire and Vale of White Horse District Councils media release

25 P16/S3525/FUL – Thames Valley Police, Greyhound Lane

To note that District Cllrs Champken-Woods and Dodds and Town Cllr Austin and the Neighbourhood Plan Continuity Officer represented the Town Council at the SODC Planning Committee on 5 April 2017 to speak in favour of refusal on P16/S3525/FUL – Thames Valley Police, Greyhound Lane.  After discussion the SODC Planning Committee agreed to refuse planning permission.

26 Victoria Mead Residents Association

To formally acknowledge the Victoria Mead Residents Association and their Association Rules.

26a. Victoria Mead Residents Association request

26b. Victoria Mead Resident Association Rules

26c. Victoria Mead Resident Association Area

26d. 2016 AGM minutes VMRA 25th April

27 Summer Closure

To agree that the Town Hall will close for one afternoon during the summer, to enable a summer staff event to take place, at officers’ own expense.

28 Grass Cutting

To note that Oxfordshire County Council has proposed a new Grass Cutting agreement for sealing.  The Town Clerk / Proper Officer is of the view that the existing agreement is sufficient and is seeking further details on any new commitments / restrictions while minimising any legal costs.  To resolve that if a new agreement turns out to be necessary and is acceptable to the Town Clerk / Proper Officer, to authorise its sealing.