22 June 2021 – Agenda
SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
Cllrs B Austin, D Bretherton, N Champken-Woods, P Cowell, M Deacock, A Dite, D Dodds, M Dyer, L Emery, H Fickling, K Gregory, C Jones, A Midwinter, H Richards, J Tipping and T Wyse
VENUE: Fothergill Hall, Spread Eagle Hotel, Thame
Please note that due to restrictions on capacity due to Covid-19, public attendance at this meeting will be restricted to 10 attendees on a first-come, first-served basis with priority given to those who have registered to speak under Item 5.
DATE: Tuesday 22 June 2021
TIME: 6:30pm (maximum two hours)
Cassie Pinnells
Acting Town Clerk of the Council
Date: Wednesday 16 June 2021
AGENDA
1 Chairman
To note that following receipt of apologies from the Town Mayor and Deputy Mayor the first item of business is to agree a temporary chairman for the meeting.
2 Apologies for Absence
3 Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest, and confirmation of any relevant dispensations.
4 Civic Announcements
To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.
5 Public Participation and Public Questions
To consider applications from members of the public to address the Council (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
Please note that due to restrictions on capacity due to Covid-19, public attendance at this meeting will be restricted to 10 attendees on a first-come, first-served basis.
6 Report from County Councillors N Champken-Woods and K Gregory
To receive the report of County Councillors N Champken-Woods and K Gregory (10 minutes maximum).
6. Report from County Councillors – June 2021 [PDF]
7 Reports from South Oxfordshire District Councillors
To receive reports from Cllrs P Barker, D Bretherton, and K Gregory (Maximum of 5 minutes each).
7. Reports from South Oxfordshire District Councillors – June 2021 [PDF]
8 Internal Audit
To receive the Internal Audit Report 2020-21 – Final Update.
8. Report – Final Internal Audit [PDF]
8a. Thame TC Final Update Report 2020-21 [PDF]
9 External Audit / Annual Governance and Accountability Return (AGAR) / End of Year Accounts 2020-21
- To approve Section 1, the Annual Governance Statement, on page 4 of the AGAR.
- To receive the Unaudited Financial Statements for the year ending 31 March 2021.
- To approve Section 2, the Accounting Statements, on page 5 of the AGAR.
- To note the Notice of Public Rights and Publication of Unaudited Annual Governance & Accountability Return will be 23rd June – 4th August 2021.
9. Report – External Audit Report 2020-21 [PDF]
9a. AGAR Internal Audit Statement 2020-21 [PDF]
9b. Statement of Accounts 31-03-2021 [PDF]
9d. AGAR Figures Accounting Statement [PDF]
10 Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
11 Minutes
To approve the Minutes of the Council Meeting held on 18 May 2021.
18 May 2021 – Minutes (Council)
12 Policy & Resources Committee
To note the minutes and consider any recommendations arising from the meeting on 18 May 2021.
13 Community, Leisure & Recreation Committee
To note the minutes and consider any recommendations arising from the meeting on 18 May 2021.
14 Planning & Environment Committee
To note the minutes and consider any recommendations arising from the meetings on 18 May 2021, 25 May 2021, and 15 June 2021.
18 May 2021 – Minutes (P&E)
25 May 2021 – Minutes (P&E)
15 June 2021 – Minutes (P&E)
15 Neighbourhood Plan Continuity Committee
To note the minutes and consider any recommendations arising from the meetings on 18 May 2021 and 25 May 2021.
18 May 2021 – Minutes (NPCC)
25 May 2021 – Minutes (NPCC)
16 Personnel Committee
To note the minutes and consider any recommendations arising from the meeting on 15 June 2021.
15 June 2021 – Minutes (Personnel)
17 Working Groups Vacancies
To appoint one Councillor to each of the following working groups:
- Open Spaces Working Group (existing Members: Cllrs Champken-Woods, Dite, Emery and Fickling)
- CCTV Working Group (existing Members: Cllrs Dite and Wyse)
18 Grants
To agree the recommendations from the Grant Awards Panel.
18. Report – Grant Awards [PDF]
19 Transport Representative
To approve that the Transport Representative reports to the Neighbourhood Plan Continuity Committee, not the Planning & Environment Committee, with immediate effect.
20 Mayor of Thame Charity Trust
To receive the annual technical summary of the Mayor of Thame’s Charity Trust for the year 2020-21.
20. Report – Mayor of Thame’s Charity Trust [PDF]
20a. Registered Charity Account 2020-21 [PDF]
20b. Registered Charity Income & Expenditure 2020-21 [PDF]
21 Local Authority Remote Meetings: Call for Evidence
To note that officers have submitted a response to Government’s Call for Evidence on Local Authority Remote Meetings.
21. TTC Response – Local Authority Remote Meetings – Call for Evidence [PDF]
22 1420 – P21/S1632/RM – Land North of Rycote Lane Near Thame
Reserved matters following outline permission (P17/S4441/O) for appearance, landscaping, layout and scale. The erection of up to 180,000 square feet (up to 16,722 square metres) of B2/B8 with ancillary B1(a) and B1(c) together with parking, drainage, landscaping (structural and incidental) and highway works.
To consider the planning application and agree comments.
22. Report – Land North of Rycote Lane P21S1632RM [PDF]
23 1440 – P21/S2404/D – Former Daf Trucks Ltd Kingsmead Business Park Howland Road
Demolish existing office and warehouse buildings. The proposed demolition is to facilitate the provision of a care home, office and residential development as approved through Planning Permission (P20/S1852/FUL). The demolition will allow for detailed ground investigations, beneath the existing buildings to occur at the earliest opportunity.
To consider the planning application and agree a recommendation.
24 Planning Application Updates to Note
a) P20/S4810/RM – Daf Trucks Ltd, Kingsmead Business Park, Eastern Bypass – As amended by plans and information received 19 May 2021.
To note the amended plans and information received 19 May 2021.
To further note that, the due to the consultation period ending on 9 June 2021, the Neighbourhood Plan Continuity Officer has reviewed the amendment and submitted the Town Council’s response, recommending that the Town Council continues to object to the application, on reduced grounds: Contrary to Local Plan Policies STRAT5, CF5, TRANS5, and DES2, and Thame Neighbourhood Plan Policies ESDQ15 and ESDQ16.
24a. P20S4801RM – Amendment No.1 – TTC Response [PDF]
b) P20/S1355/FUL (Unit 8) and P21/S0056/FUL (Units 1-4 and 6-7) at Goodson Industrial Mews, Wellington Street
To note that these planning applications were both withdrawn prior to determination on 25 May 2021.
c) P20/S2593/O – Land east of Tythrop Way (B4012) and south of Kingsey Road (A4129)
To note the additional information (JUBB technical report) received 14 May 2021.
d) P20/S4693/FUL – Land to the West of Windmill Road
To note the additional information (Tenure Mix received 12 May 2021 and Contamination Report received 7 June 2021).
25 Thame Neighbourhood Plan Revision (‘TNP2’) – Task and Delivery Group
To appoint four Councillors to form a Task and Delivery Group to support the Neighbourhood Plan Continuity Officer and Troy Planning with the delivery of TNP2 by December 2021. The group will report to the Neighbourhood Plan Continuity Committee and provide regular updates to Council.
26 Exclusion of the Press and Public
To move: That under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting for the following items of business because publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
27 1253 – P20/S0928/FUL – Land at The Elms, Upper High Street
To note that the Town Council received notification on 21 May 2021 that its request to the Secretary of State to call-in this planning application has been refused.
To note that the District Planning Authority granted planning permission on 8 June 2021.
To consider any further possible actions relating to this planning application.