16 November 2021 – Agenda
SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
Cllrs B Austin, D Bretherton, N Champken-Woods, P Cowell, M Deacock, A Dite, D Dodds, M Dyer, L Emery, H Fickling, K Gregory, C Jones, A Midwinter, H Richards, J Tipping and T Wyse
VENUE: Upper Chamber, Thame Town Hall
DATE: Tuesday 16 November 2021
TIME: 6:30pm (maximum two hours)
Cassie Pinnells
Acting Town Clerk of the Council
Date: Wednesday 10 November 2021
AGENDA
1 Apologies for Absence
2 Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest, and confirmation of any relevant dispensations.
3 Civic Announcements
To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.
4 Public Participation and Public Questions
To consider applications from members of the public to address the Council (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
5 Report from County Councillors N Champken-Woods and K Gregory
To receive the report of County Councillors N Champken-Woods and K Gregory (10 minutes maximum).
5. Report from County Councillors – 15.11.21 [PDF]
6 Reports from South Oxfordshire District Councillors
To receive reports from Cllrs D Bretherton, K Gregory, and P Barker (Maximum of 5 minutes each).
6. Reports from South Oxfordshire District Councillors – November 2021 [PDF]
7 Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
8 External Audit
To receive the External Auditor’s report for 2020-21 and note that there are no matters identified for further consideration.
8. Report – External Audit 2020-21 [PDF]
8a. Thame TC 2021 EA Report Signed [PDF]
9 Civil Parking Enforcement
To note the update from the Cabinet Member for Highway Management received 7 October 2021 and the Town Council’s formal response.
10 Schedule of Meetings
To approve the schedule of meetings for 2022-23.
10. 2022-2023 Schedule of Meetings [PDF]
11 Minutes
To approve the Minutes of the Council Meeting held on 5 October 2021.
12 Policy & Resources Committee
To note the minutes and consider any recommendations arising from the meeting on 2 November 2021.
2 November 2021 – Minutes (P&R)
13 Community, Leisure & Recreation Committee
To note the minutes and consider any recommendations arising from the meeting on 26 October 2021.
26 October 2021 – Minutes (CLR)
14 Planning & Environment Committee
To note the minutes and consider any recommendations arising from the meetings on 17 August 2021, 7 September 2021, 28 September 2021, 19 October 2021, and 9 November 2021.
17 August 2021 – Minutes (P&E)
7 September 2021 – Minutes (P&E)
28 September 2021 – Minutes (P&E)
19 October 2021 – Minutes (P&E)
9 November 2021 – Minutes (P&E)
15 Neighbourhood Plan Continuity Committee
To note the minutes and consider any recommendations arising from the meetings on 17 August 2021, 28 September 2021, 19 October 2021, and 9 November 2021.
17 August 2021 – Minutes (NPCC)
28 September 2021 – Minutes (NPCC)
19 October 2021 – Minutes (NPCC)
9 November 2021 – Minutes (NPCC)
16 Transport Plan Working Group (TPWG)
To appoint a Chair for the TPWG, following Cllr Austin’s resignation as reported to the Neighbourhood Plan Continuity Committee on 9 November 2021.
17 Personnel Committee
To note the minutes and consider any recommendations arising from the meetings on 13 August 2021, 12 October 2021, and 26 October 2021.
13 August 2021 – Minutes (Personnel)
12 October 2021 – Minutes (Personnel)
26 October 2021 – Minutes (Personnel)
18 Councillor Drop-In
To receive an update from Cllr Gregory.
19 P20/S4693/FUL – Land to the West of Windmill Road – Additional Information received 27 October 2021
To note that having reviewed the additional information (bat survey) received 27 October 2021, it is considered that it would not change the Town Council’s recommendation to support the application.
20 Land North of Rycote Lane, Thame
To note that additional information has been received for both of the following planning applications relating to Land North of Rycote Lane. Having reviewed the additional information, which relates to Highways and Landscaping, Officers consider that it would not change the Town Council’s recommendations / response for either application.
- P21/S1511/FUL – Variation of condition 2 (Approved Plans) for off-site highway works incorporating alterations to Rycote Lane in application P17/S4441/O. The erection of up to 180,000 square feet (up to 16,722 square metres) of B2/B8 with ancillary B1(a) and B1(c) together with parking, drainage, landscaping (structural and incidental) and highway works. (Additional Highways Information received 27 October 2021)
- P21/S1632/RM – Reserved matters following outline permission (P17/S4441/O) for appearance, landscaping, layout and scale. The erection of up to 180,000 square feet (up to 16,722 square metres) of B2/B8 with ancillary B1(a) and B1(c) together with parking, drainage, landscaping (structural and incidental) and highway works. (Additional Landscape Information received 27 October 2021)
21 Town Hall Roof and Clock Tower
To note one of the wooden panels to the Clock Tower and the inspection hatch to access the roof are rotten and need replacing, quotations for the work are being sought. Expert advice is being obtained as to whether a structural survey of the roof should be commissioned. The Town Clerk will use their delegated authority for the repair to proceed in consultation with the Mayor, Deputy Mayor and Chairman of the Policy & Resources Committee in line with Standing Orders point 24.