29 October 2019 – Agenda


TO: All Members of the Community, Leisure and Recreation Committee

Cllrs D Bretherton, N Champken-Woods (Chairman), M Deacock, A Dite, M Dyer, K Gregory, C Jones (Deputy Chairman), J Tipping and T Wyse

Ex Officio (Voting) Members – A Midwinter (Town Mayor) and P Cowell (Deputy Mayor, Deputy Chairman)

To all other Members for information

VENUE: Upper Chamber, Thame Town Hall

DATE: Tuesday 29 October 2019

TIME: 6.30pm (maximum two hours)


Graham Hunt

Clerk of the Council

Date: 23 October 2019



1 Apologies for Absence

2 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3 Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

4 Minutes

To approve the Minutes of the Committee meetings held on 16 July 2019.


5 Thame Town Music Festival

To receive a presentation from Johnnie Littler on plans for the Thame Town Music Festival on 10-11 July 2020.

6 Budget Summary

To monitor actual income and expenditure against estimates.

Budgetary Control to 30.09.19

7 Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

a)    Cuttle Brook Management Committee (Cllr Jones)

b)    Friends of Elms Park (Cllr Champken-Woods)

c)    Thame Carnival Committee (Cllr Emery)

d)    Thame Football Partnership (Cllr Dyer)

e)    Twinning Association (Cllr Francis)

f)     Thame Good Neighbour Scheme (Cllr Midwinter)

g)    Thame Town Cricket Club (Cllr Champken-Woods)

h)   Chinnor RFC (Cllr Bretherton)

i)     Music in the Park (Cllr Jones)

j)      Sinaia Friendship Association (Cllr Bretherton)

k)    Thame Museum Trust (Cllrs Cowell and Emery)

l)     Towersey Festival (Cllr Tipping)

m)  Thame Town Music Festival (Cllr Wyse)

n)   Thame Shed (Cllr Wyse)

o)    Thame Sports Club (Cllr Jones)

8 Thame Fairs

To receive an update on the September and October Fairs.

Report – Thame Fairs 2019

9 Charities Fair

To receive a verbal update, noting in particular that the Town Mayor continues to organise the Charities Fair in the Upper Chamber of the Town Hall on Saturday 2 November 2019, with support from Councillors and Officers as required.

10 Service of Remembrance & Armistice Day

To note that the Service of Remembrance will take place on, Sunday 10 November 2019, 10.30am assemble in car park at Town Hall ready to process to the Memorial Gardens.

To note the Act of Remembrance, led by the Town Mayor on Armistice Day, Monday 11 November 2019.  Assemble outside the Town Hall at 10:55 am.

11 Christmas Event

To receive a written update on arrangements for the Christmas Event.

Report – Christmas Event Update

12 Kimblewick Hunt

It has become normal practice for Kimblewick Hunt to meet in the Upper Street Car Park for the New Year’s Day trail hunt.  To authorise officers to progress as relevant, via e-mail with Councillors as necessary, once the outcome of the current trial scheduled to start on 30 October 2019, is known, starting from a default position that permission will not be given this year.

13 Music in the Park

To agree to the closure of Elms Park on 3 May 2020 and event support arrangements for Music in the Park.

Report – Music in the Park

14 Joint SODC / TTC Charity Fundraiser

To receive a verbal update, noting in particular that a date has now been set of Friday 8 May 2020, the revised Bank Holiday to commemorate the 75th anniversary of VE day, and that operational funding for the event is being progressed through the Town Council’s accounts.

15 Freedom Parade 2020

To note that the date of the 4-yearly Freedom Parade is now set as 17 May 2019.

16 VE Day 2020

To consider if the Town Council should organise any other events to commemorate the 75th Anniversary of VE Day on or around 8 May 2020.

Report – VE Day 2020

17 Thame Carnival

To agree the operational support and associated expenditure to assist with event preparations for the Carnival in 2020.

Report – Thame Carnival Operational Support

18 Open Spaces Working Group – Elms Park

To receive a verbal update, noting in particular that the Working Group met on Wednesday 2 October 2019 to ensure that all 13 members have a shared level of understanding of the current situation, so that the Working Group is able to establish the most appropriate way forward, once further key funding details are confirmed.

19 Thame Football Partnership / Artificial Pitch

To receive a verbal update, noting in particular that the Planning and Environment Committee expressed support for the planning application on 13 August 2019 and that the Community Services Manager is working with a consultant assisting Thame Football Partnership and the Footfall Foundation in progressing the main funding application.

20 Splash Pad Project

To receive a verbal update, noting in particular that SMS Environmental Ltd continue to establish the additional costs of linking to the most appropriate foul sewer for drainage.

21 Nursery Storage at Southern Road Recreation Ground

To note that the licence with the new operator of First Steps Nursery at the Thame Girl Guides HQ building has been signed by all parties, the annual licence has been fee paid, and the storage shed has been installed.

22 Farmers Market

To note that work continues on ensuring the continued survival of the Farmers Market.  Suggestions of a change in venue have now been dismissed, with an agreement to put even more effort into effective integration with the Charter Market.  Changes in rents are also being considered.

23 Driving Skills Day

To consider in principle whether to close the Upper High Street Car Park for one Sunday in 2020 to allow the Institute of Advanced Motorists to hold a Driving Skills Day.

Report – Driving Skills Day

24 Maintenance Report

To note the report.

Maintenance Report