26 October 2021 – Agenda


TO: All Members of the Community, Leisure and Recreation Committee

Cllrs M Deacock, A Dite (Chairman), M Dyer, K Gregory, C Jones, L Emery, H Richards, J Tipping and T Wyse

Ex Officio (Voting) Members – P Cowell (Town Mayor) and N-Champken-Woods (Deputy Mayor)

To all other Members for information

VENUE: Upper Chamber, Thame Town Hall

DATE: Tuesday 26 October 2021

TIME: 6:30pm (maximum two hours)


Cassie Pinnells
Acting Town Clerk of the Council

Date: Wednesday 20 October 2021



1 Apologies for Absence

2 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest, and confirmation of any relevant dispensations.

3 Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work, or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

4 Minutes

To approve the Minutes of the Committee meeting held on 20 July 2021.

Minutes – 20 July 2021

5 Budget Summary

To monitor actual income and expenditure against estimates.

5. CLR Budgetary Figures to September 2021 [PDF]

6 Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

  1. Cuttle Brook Management Committee (Cllr Jones)
  2. Friends of Elms Park (Cllr Champken-Woods)
  3. Thame Carnival Committee (Cllr Emery)
  4. Thame Football Partnership (Cllr Dyer)
  5. Twinning Association (Cllr Emery)
  6. Thame Good Neighbour Scheme (Cllr Midwinter)
  7. Thame Town Cricket Club (Cllr Champken-Woods)
  8. Chinnor RFC (Cllr Bretherton)
  9. Music in the Park (Cllr Jones)
  10. Sinaia Friendship Association (Cllr Bretherton)
  11. Thame Museum Trust (Cllrs Cowell and Emery)
  12. Thame Town Music Festival (Cllr Wyse)
  13. Thame Shed (Cllr Wyse)
  14. Thame Sports Club (Cllr Jones)

6. Reports – External Organisations [PDF]

7 Open Spaces Working Group

To receive an update following the Working Group meeting on 11 August 2021.

To note that a public consultation for the Queen’s Green Canopy at Queen Elizabeth Circle is currently underway and Officers are preparing a public consultation for the Elms Park refurbishment.

To note that the Town Council has received a request for a Petanque (Boules) Court to be incorporated into the Elms Park refurbishment. This will be discussed at the next meeting of the Open Spaces Working Group.

7. OSWG Meeting Report 06.07.21 [PDF]

7. OSWG Meeting Report 11.08.21 [PDF]

8 Thame Fairs

To receive an update on the September and October Fairs.

8. Report – Thame Fairs 2021 [PDF]

9 Thame Town Awards

To receive an update following the Town Awards Ceremony on 29 September 2021.

To consider any changes for the 2022 awards and to note that the ceremony will take place on Thursday 14 July 2022 at Thame Barns Centre.

9. Report – Town Awards [PDF]

10 Service of Remembrance & Armistice Day

To note that the Service of Remembrance will take place on, Sunday 14 November 2021, 10.30am assemble in car park at Town Hall ready to process to the Memorial Gardens.

To note the Act of Remembrance, led by the Town Mayor on Armistice Day, Thursday 11 November 2021. Assemble outside the Town Hall at 10:55am.

11 Charities Fair

To note that the Charities Fair will take place in the Upper Chamber of the Town Hall on Saturday 20 November 2021, 10am to 2pm. It is being organised by Cllrs Midwinter and Emery, with support from Officers as required.

12 Christmas Tea Party

To note that the annual Senior Citizens’ Christmas Tea Party will take place on Wednesday 8 December 2021. It is being organised by the Town Council with support from Thame & District Rotary Club and Thame Inner Wheel.

13 Christmas in Thame

To receive a written update on arrangements for Christmas in Thame this year.

13. Report – Christmas in Thame [PDF]

13a. Appendix A Christmas Event – Corporate 26.10.21 [PDF]

13b. Appendix B – Christmas Event Risk Assessment 26.10.21 [PDF] 

14 Themed Markets

To agree that the Acting Town Clerk organises themed markets in 2022.

14. Report – Themed Markets [PDF]

15 Music in the Park

To agree to the closure of Elms Park on Sunday 1 May 2022 and event support arrangements for Music in the Park.

15. Report – Music in the Park [PDF]

16 Thame Carnival

To agree the operational support and associated expenditure to assist with event preparations for the Carnival on 4 June 2022.

16. Report – Thame Carnival [PDF]

17 Platinum Jubilee of Her Majesty Queen Elizabeth II

To agree the action plan and expenditure to celebrate Her Majesty The Queen’s 70th anniversary as monarch, over the four-day weekend commencing from Thursday 2 June 2022.

17. Report – Platinum Jubilee [PDF]

17. Appendix A – Platinum Jubilee Quotations [PDF]

18 Roots for Life Nursery

To consider a request from Roots for Life Nursery to install rubber matting to protect the grass used by the Nursery outside the Girl Guides Hall.

18. Garden Project Proposal – Roots for Life [PDF]

19 Freedom Parade

To note that the date of the rescheduled Freedom Parade is set as 15 May 2022.

20 Thame Town Guide

To note that Officers are producing a Town Guide for 2022 in-house which will be delivered in January. Each annual guide will adopt a different theme, whilst still promoting the usual information, and next year this will be ‘Green Living and Outdoor Life’.

21 Memorial Bench

To note a request has been received to place a memorial bench in a suitable location within the town centre.

22 Maintenance Report

To note the report.

22. Maintenance Report [PDF]