26 July 2016 – Agenda


To: All Members of the Community, Leisure and Recreation Committee

Cllrs D Butler, N Champken-Woods (Chairman), P Cowell, M Deacock, M Dyer, C Jones, P Lambert, M Stiles (Deputy Chairman) and T Wyse

Ex Officio (Voting) Members – L Emery (Town Mayor) and N Dixon (Deputy Mayor)

To:           All other Members for information

VENUE: Upper Chamber, Thame Town Hall

DATE:     Tuesday 26 July 2016

TIME:     6.30 pm (maximum two hours)


Graham Hunt
Clerk of the Council

Date: 20 July 2016




1. Apologies for Absence

2. Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3. Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

4. Minutes

To confirm as a correct record the Minutes of the Committee meeting held on 12 April 2016 and 10 May 2016.

Minutes – 12 April 2016

Minutes – 10 May 2016

5. Budget Summary

To monitor actual income and expenditure against estimates.

Budget Summary

6. Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

a) Cuttle Brook Management Comm. (Cllrs Jones and Stiles)
b) Thame Carnival Committee (Cllr Emery)
c) Thame Football Partnership (Cllr Dyer)
d) Twinning Association (Cllr Butler)
e) Thame Good Neighbour Scheme (Cllr Midwinter)
f) Thame Town Cricket Club (Cllr Champken-Woods)
g) Chinnor RFC (Cllrs Bretherton and Dixon)
h) Music in the Park (Cllr Stiles)
i) Red Kite Childrens Centre (Cllr Wyse)
j) Sinaia Friendship Association (Cllr Bretherton)
k) Thame Museum Trust (Cllrs Butler and Emery)
l) Thame Remembers (Cllrs Bretherton and Dyer)
m) Towersey Festival (Cllrs Bretherton and Lambert)

Report – External Organisations

7. A Thame “Shed”

A request for support from this Committee in establishing a “Shed” in Thame (to enable community based practical activities for the older person) has recently been received from local resident Mike Ashford and was circulated to all Members on Wednesday 13 July 2016. Cllrs Dyer and Wyse have expressed interest in the idea. To have an initial discussion to assist the team as they establish feasibility or otherwise.

Thame Shed proposal

8. Town Fairs

To approve the Safety Management Plan and to note the amendment within the Fair Agreement.

Report – Town Fairs

Appendix 1 – Fairs Safety Management Plan 2016

Appendix 2 – Risk Assessment – Corporate

Appendix 3 – Event Safety Managment Risk Assessment

8. Report Appendix 4 – Fair Agreement -2014- 2016 – V1

9. Priest End Allotments to Burial Space

To receive a written update on the plans to convert Priest End Allotments to Burial Space and agree the heads of terms of formal transfer of the land to the Church.

Report – Priest End Allotments to Burial Space

9. Priest End Allotments to Burial Space Decision Notice

10. Cricket Club Clubhouse Redevelopment

To receive a verbal update.

Report – Cricket Club Clubhouse

11. Open Spaces Working Group / Elms Park Consultation

To receive a verbal update.

Report – Opens Spaces Working Group – Elms Park Consultation update

12. Town Awards 2016

To receive an update on the 2016 Town Awards and to consider any changes to the 2017 Awards.

Report – Town Awards

13. Litter and Dog Fouling / Carnival

To note that the carnival was successfully used as an opportunity to promote awareness in relation to litter and dog fouling, via the Town Council “Float”.

14. Her Majesty the Queen’s 90th Birthday Celebrations

To note that grants were allocated to the various successful Queen’s 90th Birthday Celebrations as follows: St Mary’s Flower Festival £500, Festival Quiz £250, Street Cricket £1,200, Carnival £1,200 and Beacon Lighting £1,202.

15. St Mary’s Church Flower Festival

To note the letter of thanks received from St Mary’s Church following the successful Flower Festival held in May.

16. Memorial Gardens Flag Pole

To note that the flag pole has been successfully installed at the Memorial Gardens. An initial flag raising ceremony following the national 2 minute silence to mark the centenary of the start of the Battle of the Somme took place on Friday 1 July 2016.

17. Drainage Work – Upper High Street

To note that the Communities Services Manager is in discussion with Oxfordshire County Council on works to be scheduled to replace the central footpath on the Upper High Street in the Autumn. Co-ordination is required to maximise benefits such as improved drainage, ensure it fits with the adjacent tree grilles installation and minimises short term impacts on markets, fairs, parking and the kebab van.

18. Southern Road Recreation Ground

To note that permission has been given to the Police to use Southern Road Recreation Ground for a proposed Emergency Services Day on Sunday 25 September 2016.

19. Maintenance Report

To note the report.

Maintenance Report