25 October 2022 – Agenda


TO: All Members of the Community, Leisure, and Recreation Committee

Cllrs D Bretherton, N Champken-Woods (Chairman), M Deacock, M Dyer, L Emery (Deputy Chairman), K Gregory, C Jones, H Richards, and T Wyse

Ex Officio (Voting) Members – P Cowell (Town Mayor) and A Dite (Deputy Mayor)

To all other Members for information

VENUE: Upper Chamber, Thame Town Hall

DATE: Tuesday 25 October 2022                             

TIME: 6:30pm (maximum two hours)

Mandy Sturdy
Clerk of the Council

Date: Wednesday 19 October 2022




1 Apologies for Absence


2 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.


3  Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.


4 Community Youth Centre Working Group

To receive an update and consider any relevant actions.

4. Report – Community Youth Building Project [PDF]


5 Minutes

To confirm as a correct record the Minutes of the Committee Meeting held on 12 July 2022.

Minutes – 12 July 2022


6 Budget Summary

To monitor actual income and expenditure against estimates.

6. CLR Budgetary Figures to September 2022 [PDF]


7 Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

  1. Cuttle Brook Management Committee (Cllr Jones)
  2. Friends of Elms Park (Cllr Champken-Woods)
  3. Thame Carnival Committee (Cllr Emery)
  4. Thame Football Partnership (Cllr Dyer)
  5. Twinning Association (Cllr Emery)
  6. Thame Good Neighbour Scheme (Cllr Midwinter)
  7. Thame Town Cricket Club (Cllr Champken-Woods)
  8. Chinnor RFC (Cllr Bretherton)
  9. Music in the Park (Cllr Jones)
  10. Sinaia Friendship Association (Cllr Bretherton)
  11. Thame Museum Trust (Cllrs Cowell and Emery)
  12. Thame Town Music Festival (Cllr Wyse)
  13. Thame Shed (Cllr Wyse)
  14. Thame Sports Club (Cllr Jones)

7. Reports – External Organisations [PDF]


8 Open Spaces Working Group

To receive an update.

8. Open Spaces WG Meeting Report October 2022 [PDF]


9 Thame Football Partnership Artificial Pitch Working Group

To receive an update and to detail the final accounts.

9. Report – Football Partnership [PDF]


10 Death of Her Majesty Queen Elizabeth II

To receive the report and consider any relevant actions.

10. Report – Death of Her Majesty Queen Elizabeth II [PDF]


11 Coronation of His Majesty King Charles III

To consider Thame Town Council’s involvement in the celebrations of King Charles III Coronation on Saturday 6 May 2023.

11. Report – Coronation of His Majesty King Charles III [PDF]


12 Street Food Market

To receive the report and consider any relevant actions.

12. Report – Street Food Markets [PDF]


13 Summer of Skate

To receive an update on the Summer of Skate event on 2 September 2022.

13. Report – Summer of Skate [PDF]


14 Thame Fair

To receive an update on the September and October Fairs.

14. Report – Thame Fairs 2022 [PDF]


15 Service of Remembrance & Armistice Day

To note that the Service of Remembrance will take place on, Sunday 13 November 2022, 10.30am assemble in car park at Town Hall ready to process to the Memorial Gardens.

To note the Act of Remembrance, led by the Town Mayor on Armistice Day, Friday 11 November 2022. Assemble outside the Town Hall at 10:55am.


16 Charities Fair

To note that the Charities Fair will take place in the Town Hall Upper Chamber on Saturday 5 November 2022, 10am to 2pm. It is being organised by Cllrs Midwinter and Emery, with support from Officers as required.


17 Christmas Tea Party

To note that the annual Senior Citizens’ Christmas Tea Party will take place on Wednesday 7 December 2022. It is being organised by the Town Council with support from Thame & District Rotary Club and Thame Inner Wheel.


18 Christmas in Thame

To receive a written update on arrangements for Christmas in Thame this year.

18. Report – Christmas in Thame 2022 [PDF]

18a. Appendix A Christmas Event – Corporate 2022 [PDF] 

18b. Appendix B – Christmas Event Risk Assessment 2022 [PDF] 


19 Themed Markets

To agree that the Community Services Manager organises themed markets in 2023.

19. Report – Themed Markets [PDF]


20 Music in the Park

To agree to the closure of Elms Park on Sunday 30 April 2023 and event support arrangements for Music in the Park.

20. Report – Music in the Park [PDF]


21 Thame Carnival

To agree the operational support and associated expenditure to assist with event preparations for the Carnival on 17 June 2022.

21. Report – Thame Carnival [PDF]


22 Town Awards

To receive an update following the Town Awards Ceremony on 14 July 2022.

To feedback any suggestions for ways to improve / change the Town Awards.

To note next year’s award ceremony will take place on Thursday 20 July 2023 at the Barns Centre.

22. Report – Town Awards [PDF]

22a. Appendix A – Town & Parish Awards 2022 Survey Results [PDF]

22b. Appendix B – Town Awards Panel Terms of Reference [PDF]


23 Thame Town Music Festival

To note that the organisers have announced that after 4 successful events, they will not be organising further Thame Town Music Festival events.


24 Maintenance Report

To note the report.

24. Maintenance Report [PDF]