25 July 2017 – Agenda


TO:All Members of the Community, Leisure and Recreation Committee
Cllrs D Butler, N Champken-Woods, P Cowell, M Deacock, N Dixon (Chairman), M Dyer, C Jones, P Lambert and M Stiles (Deputy Chairman)      Ex Officio (Voting) Members – T Wyse (Town Mayor) and L Emery (Deputy Mayor)

To:            All other Members for information

VENUE: Upper Chamber, Thame Town Hall 

DATE:    Tuesday 25 July 2017

TIME:     6.30 pm (maximum two hours)


Graham Hunt

Clerk of the Council

Date: 19 July 2017



1. Apologies for Absence

2.Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3. Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

4. Minutes

To confirm as a correct record the Minutes of the Committee meetings held on 4 April 2017 and 9 May 2017.

Minutes – 4 April 2017

Minutes – 9 May 2017

5. Budget Summary

To monitor actual income and expenditure against estimates.

Budgetary Control to 30-06-17

6.Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

a) Cuttle Brook Management Comm. (Cllrs Jones and Stiles)

b) Thame Carnival Committee (Cllr Emery)

c) Thame Football Partnership (Cllr Dyer)

d) Twinning Association (Cllr Butler)

e) Thame Good Neighbour Scheme (Cllr Midwinter)

f) Thame Town Cricket Club (Cllr Champken-Woods)

g) Chinnor RFC (Cllrs Bretherton and Dixon)

h) Music in the Park (Cllr Stiles)

i) Sinaia Friendship Association (Cllr Bretherton)

j) Thame Museum Trust (Cllrs Butler and Emery)

k) Thame Remembers (Cllrs Bretherton and Dyer)

l) Towersey Festival (Cllrs Bretherton and Lambert)

m) Thame Music Festival (Cllr Wyse)

n) Thame Shed (Cllr Wyse)

6. Report – External Organisations

7. Town Fairs

To approve the amendments to the Safety Management Plan.

7. Report – Town Fairs

7a. Fair Event Safety Management Plan 2017

7b. Fair Appendix 2 Risk Assessment Corporate

7c. Fair Appendix 3 Risk Assessment – Event

8. Town Awards

To receive an update on the 2017 Town Awards and consider any changes to the 2018 Awards.

8. Report – Town Awards

9.Priest End Allotments to Burial Space

To receive a verbal update.

9. Verbal Report – Priest End Allotments to Burial Space

10.Cricket Club Clubhouse Redevelopment

To receive a verbal update and confirm delegated authority to the Cricket Club Clubhouse Working Group to enter into relevant contractual agreements on behalf of the Town Council.

10. Verbal Report – Cricket Club Clubhouse

11. Open Spaces Working Group

To receive a verbal update.

11. Verbal Report – Opens Spaces Working Group

11b. Open Spaces Working Group 20 April 2017 – ideas

12. Shared Access Approach

To note that as agreed at the Full Council meeting on 20 June 2017, further email correspondence has taken place with Shared Access and subsequently circulated to Councillors.  Shared Access has confirmed that the operators are unwilling to investigate alternative positioning for telecoms infrastructure at Southern Road Recreation Ground and will now pursue a streetworks solution in Thame.  An appropriate press release (as attached) has received wide publicity.

12. Shared Access – Press Release

13. Farmers Market

To note that the Farmers Market no longer have an administration team.  The Community Services Manager and the Market Town Co-ordinator are in discussions with the Farmers Market to help to find a way forward.

14. Sport in the Street

To note that the Town Centre Street Sports Event, part funded by the Town Council, took place on Friday 23 June 2017.  It was a very successful event, attended by a number of local sports clubs and members of the community.

15. Thame Town Music Festival

To note that the first Town Music Festival, part funded by the Town Council, took place on Saturday 8 July 2017.  A wide variety of live music was performed at numerous venues around the town, including the main stage in front of the Town Hall.  The event was a great success, well attended and added to the vibrancy and vitality of the town.

16. Maintenance Report

To note the report.

16. Maintenance Report