2 April 2019 – Agenda
SUMMONS TO ATTEND A MEETING OF
COMMUNITY, LEISURE AND RECREATION COMMITTEE
TO: All Members of the Community, Leisure and Recreation Committee
Cllrs D Butler, N Champken-Woods, P Cowell, N Dixon, M Dyer, C Jones,
P Lambert, M Stiles (Chairman) and T Wyse
Ex Officio (Voting) Members – A Midwinter (Town Mayor) and L Emery (Deputy Mayor, Deputy Chairman)
To: All other Members for information
VENUE: Upper Chamber, Thame Town Hall
DATE: Tuesday 2 April 2019
TIME: On the rising of the Planning & Environment Committee and not before 7pm (maximum two hours)
Clerk of the Council
Date: 27 March 2019
1. Apologies for Absence
2. Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3. Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
To confirm as a correct record the Minutes of the Committee meeting held on 2 February 2019.
5. Budget Summary
To monitor actual income and expenditure against estimates.
6. Reports from Representatives on External Organisations
To receive reports from the nominated representatives on:
a) Cuttle Brook Management Comm. (Cllr Jones)
b) Thame Carnival Committee (Cllr Emery)
c) Thame Football Partnership (Cllr Dyer)
d) Twinning Association (Cllr Butler)
e) Thame Good Neighbour Scheme (Cllr Midwinter)
f) Thame Town Cricket Club (Cllr Champken-Woods)
g) Chinnor RFC (Cllr Bretherton)
h) Music in the Park (Cllr Stiles)
i) Sinaia Friendship Association (Cllr Bretherton)
j) Thame Museum Trust (Cllrs Butler and Emery)
k) Thame Remembers (Cllrs Bretherton and Dyer)
l) Towersey Festival (Cllrs Bretherton and Lambert)
m) Thame Town Music Festival (Cllr Wyse)
n) Thame Shed (Cllr Wyse)
o) Thame Sports Club (Cllr Jones)
7. Cricket Club Clubhouse Redevelopment
To receive a written update.
8. Splash Pad Project
To receive a written update.
9. Thame Football Partnership / Artificial Pitch
To receive a verbal update.
10. Town Awards
To receive an update on the 2019 Town Awards and consider changes to the 2020 Awards.
11. Christmas Lighting Scheme
To receive a written update on the progress of the Christmas Lights Tender 2019.
12. September Town Fair – Security Service
Further to the noting item at the Policy & Resources Committee on 30 October 2018, to note that Oxford Security Services Ltd, which has retained the core staff (with local expertise and knowledge) from R&R Frontline Services Ltd, successfully provided security services to the Christmas Lights Switch On event. It is likely that the same company will be chosen to provide security services for the September Town Fair, ensuring effective continuity.
13. Music in the Park
To consider various requests relating to Music in the Park.
14. Friends of Elms Park
In advance of the allocation of a Town Council External Representative at the Annual Meeting of the Council, to note that further officer discussions have been held with Alison Champken-Woods on possible events for 2019 and 2020.
15. Maintenance Report
To note the report.