2 April 2019 – Agenda


TO: All Members of the Community, Leisure and Recreation Committee

Cllrs D Butler, N Champken-Woods, P Cowell, N Dixon, M Dyer, C Jones,
P Lambert, M Stiles (Chairman) and T Wyse

Ex Officio (Voting) Members – A Midwinter (Town Mayor) and L Emery (Deputy Mayor, Deputy Chairman)

To:            All other Members for information

VENUE: Upper Chamber, Thame Town Hall

DATE:     Tuesday 2 April 2019

TIME:     On the rising of the Planning & Environment Committee and not before 7pm (maximum two hours)


Graham Hunt
Clerk of the Council

Date: 27 March 2019



1. Apologies for Absence

2. Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3. Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

4. Minutes

To confirm as a correct record the Minutes of the Committee meeting held on 2 February 2019.


5. Budget Summary

To monitor actual income and expenditure against estimates.

5. CLR Budgetary Control to 28.02.19

6. Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

a) Cuttle Brook Management Comm. (Cllr Jones)
b) Thame Carnival Committee (Cllr Emery)
c) Thame Football Partnership (Cllr Dyer)
d) Twinning Association (Cllr Butler)
e) Thame Good Neighbour Scheme (Cllr Midwinter)
f) Thame Town Cricket Club (Cllr Champken-Woods)
g) Chinnor RFC (Cllr Bretherton)
h) Music in the Park (Cllr Stiles)
i) Sinaia Friendship Association (Cllr Bretherton)
j) Thame Museum Trust (Cllrs Butler and Emery)
k) Thame Remembers (Cllrs Bretherton and Dyer)
l) Towersey Festival (Cllrs Bretherton and Lambert)
m) Thame Town Music Festival (Cllr Wyse)
n) Thame Shed (Cllr Wyse)
o) Thame Sports Club (Cllr Jones)

6. Report – External Organisations

7. Cricket Club Clubhouse Redevelopment

To receive a written update.

7. Report – Cricket Club Clubhouse

8. Splash Pad Project

To receive a written update.

8. Report – Splash Pad Project

9. Thame Football Partnership / Artificial Pitch

To receive a verbal update.

10. Town Awards

To receive an update on the 2019 Town Awards and consider changes to the 2020 Awards.

10. Report – Town Awards

11. Christmas Lighting Scheme

To receive a written update on the progress of the Christmas Lights Tender 2019.

11. Report – Christmas Lights Tender

12. September Town Fair – Security Service

Further to the noting item at the Policy & Resources Committee on 30 October 2018, to note that Oxford Security Services Ltd, which has retained the core staff (with local expertise and knowledge) from R&R Frontline Services Ltd, successfully provided security services to the Christmas Lights Switch On event. It is likely that the same company will be chosen to provide security services for the September Town Fair, ensuring effective continuity.

13. Music in the Park

To consider various requests relating to Music in the Park.

13. Report – Music in the Park

14. Friends of Elms Park

In advance of the allocation of a Town Council External Representative at the Annual Meeting of the Council, to note that further officer discussions have been held with Alison Champken-Woods on possible events for 2019 and 2020.

15. Maintenance Report

To note the report.

15. Maintenance Report