18 July 2023 – Agenda


TO: All Members of the Community, Leisure, and Recreation Committee

Cllrs M Baines, D Bretherton, N Champken-Woods, P Cowell (Chairman), D Dawson, M Dyer, L Emery (Deputy Chairman), C Jones, and T Wyse

Ex Officio (Voting) Members – A Dite (Town Mayor) and A Gilbert (Deputy Mayor)

To all other Members for information

You are hereby summoned to attend a meeting of the Community, Leisure, and Recreation Committee on Tuesday 18 July 2023 at 6.30pm in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.


Mandy Sturdy
Town Clerk of the Council

Date: Wednesday 12 July 2023




1 Apologies for Absence


2 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.


3 Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.


4 Minutes

To confirm as a correct record the Minutes of the Committee Meetings held on 4 April 2023 and 16 May 2023.

Minutes –  4 April 2023
Minutes – 16 May 2023


5 Budget Summary

To monitor actual income and expenditure against estimates.

5. CLR Budgetary Figures to June 2023 [PDF]


6  Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

  1. Chinnor RFC (Cllr Bretherton)
  2. Thame Town Cricket Club (Cllr Champken-Woods)
  3. Cuttle Brook Management Committee (Cllr Jones)
  4. Thame Good Neighbour Scheme (Cllr Dollman)
  5. Thame Carnival Committee (Cllr Emery)
  6. Thame Football Partnership (Cllr Dyer)
  7. Thame Museum Trust (Cllrs Cowell and Emery)
  8. Thame Remembers (Cllrs Bretherton & Dyer)
  9. Twinning Association (Cllr Emery)
  10. Sinaia Friendship Association (Cllr Bretherton)
  11. Music in the Park (Cllr Jones)
  12. Thame Shed (Cllr Wyse)
  13. Thame Sports Club (Cllr Jones)
  14. Friends of Elms Park (Cllr Champken-Woods)

6. Reports – External Organisations (July 2023) [PDF]

6h. Thame Remembers – Plaques update leaflet May23 [PDF]


7 Community Youth Centre Working Group

To receive a verbal update.


8 Open Spaces Working Group / Open Spaces Sub-Committee

To receive an update and consider recommendations.

To note the minutes and consider any recommendations arising from the meeting of the Open Spaces Sub-Committee on 25 May 2023.

To note the results of the Thame Verges Plant Survey which took place on 30 May 2023.

8. Report – Elms Park and Muga Redevelopment [PDF]

8b. Open Spaces Sub-Committee (Draft Minutes) – 25 May 2023

8c. Thame Verges Survey – June 23 [PDF]


9 Thame Fair

To receive an update.


10 Taste of Thame and Thame Art Crawl

To receive an update on these events and consider any relevant actions.

10. Report – Taste of Thame and Thame Art Crawl [PDF]


11 Christmas in Thame

To suggest activities and ideas to be incorporated into this year’s Christmas in Thame events calendar, taking into account the last year’s event feedback and suggestions.

11. Report – Christmas in Thame Proposal 2023 [PDF]


12 Stones Close Allotments

To agree the rent for the financial year 2023-24.

To note the annual inspection report.

12. Report – Stones Close Allotments [PDF]

12b. Stones Close Allotments Annual Inspection Report 2023 [PDF]

12c. Stones Close Allotment Plan 2023 [PDF]


13 Coronation

To receive a report on the activities and celebrations that took place in Thame for King Charles III’s coronation.

13. Report – Coronation [PDF]


14 Thame Town Charities Fair

To consider supporting Cllr Emery in delivering the annual Thame Town Charities Fair (Saturday 18 November 2023).


15 Skate Park Events

To note the following events will be taking place at Thame Skate Park:

  • Skate for Theo – Saturday 29th July 2023
  • Summer Skate Jam – Monday 31st July 2023 and Thursday 24th August 2023 (organised by South Oxfordshire District Council in partnership with Thame Youth Projects)


16 Maintenance Report

To note the report.

16. Maintenance Report [PDF]