11 February 2020 – Agenda


TO: All Members of the Community, Leisure and Recreation Committee

Cllrs D Bretherton, N Champken-Woods (Chairman), M Deacock, A Dite, M Dyer, K Gregory, C Jones (Deputy Chairman), J Tipping and T Wyse

Ex Officio (Voting) Members – A Midwinter (Town Mayor) and P Cowell (Deputy Mayor, Deputy Chairman)

To all other Members for information

VENUE: Upper Chamber, Thame Town Hall

DATE: Tuesday 11 February 2020

TIME: 6.30pm (maximum two hours)


Jayne Cole

Clerk of the Council

Date: 5 February 2020



1 Apologies for Absence

2 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3 Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

4 Lord Williams’s School Update

To receive an update from Lord Williams’s School regarding their plans to expand its two sites and the potential Performing Arts facility.

5 Minutes

To approve the Minutes of the Committee meetings held on 29 October 2019.

6 Budget Summary

To monitor actual income and expenditure against estimates.
6. Budgetary Control to 6.2.20

7 Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

a)    Cuttle Brook Management Committee (Cllr Jones)

b)    Friends of Elms Park (Cllr Champken-Woods)

c)    Thame Carnival Committee (Cllr Emery)

d)    Thame Football Partnership (Cllr Dyer)

e)    Twinning Association (Cllr Francis)

f)     Thame Good Neighbour Scheme (Cllr Midwinter)

g)    Thame Town Cricket Club (Cllr Champken-Woods)

h)   Chinnor RFC (Cllr Bretherton)

i)     Music in the Park (Cllr Jones)

j)      Sinaia Friendship Association (Cllr Bretherton)

k)    Thame Museum Trust (Cllrs Cowell and Emery)

l)     Towersey Festival (Cllr Tipping)

m)  Thame Town Music Festival (Cllr Wyse)

n)   Thame Shed (Cllr Wyse)

o)    Thame Sports Club (Cllr Jones)

Reports – External Organisations

8 Thame Football Partnership / Artificial Pitch

To receive an update.
Report – Football Partnership 3G Pitch

9 Cricket Club Clubhouse Redevelopment

To receive an update.

10 Joint TTC / SODC Fundraiser

To receive an update.
Report – Joint SODC / TTC Charity Fundraiser

11 VE Day Celebration 2020

To receive an update.
Report – VE Celebrations

12 Farmers Market

To note that the Farmers Market in January 2020 successfully took place on Montesson Square with traders hoping to permanently relocate there.

13 South Pole Play Area

To approve the purchase of a new piece of play equipment to replace the Rotator Bowl in South Pole Play Area in Southern Road.
Report – South Pole Play Area
Appendix 1 – RoSPA Report

14 Thame Town Guide Review 2019 / Production 2020

To note the feedback report and the intention for the Thame Town Guide to be produced in house again.
Report – Thame Town Guide

15 Christmas Event Feedback 2019 / Date for 2020

To receive a written update on the Christmas Event 2018 and confirm the date for 2020.
Report – Christmas Event

16 Memorial Gardens

To approve the refurbishment of the ponds and Pearce Memorial fountain.
Report – Memorial Gardens

17 Cuttle Brook Management Plan

To receive the Cuttle Brook Nature Reserve Management Plan 2020-24.
Report – Cuttle Brook Managment Plan
Appendix 1 – Cuttle Brook Management Plan

18 Maintenance Report

To note the report.
Maintenance Report