06 February 2018 – Agenda


To: All Members of the Community, Leisure and Recreation Committee

Cllrs D Butler, N Champken-Woods, P Cowell, M Deacock, N Dixon (Chairman), M Dyer, C Jones, P Lambert and M Stiles (Deputy Chairman)

Ex Officio (Voting) Members – T Wyse (Town Mayor) and L Emery (Deputy Mayor)

To:            All other Members for information

VENUE: Upper Chamber, Thame Town Hall

DATE:    Tuesday 6 February 2018

TIME:     6.30 pm (maximum two hours)


Graham Hunt
Clerk of the Council

Date: 31 January 2018



1. Apologies for Absence

2. Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3. Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

4. Minutes

To confirm as a correct record the Minutes of the Committee meeting held on 24 October 2017.


5. Budget Summary

To monitor actual income and expenditure against estimates.

5. CLR Budgetary Control to 31.12.17

6. Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

a) Cuttle Brook Management Comm. (Cllrs Jones and Stiles)
b) Thame Carnival Committee (Cllr Emery)
c) Thame Football Partnership (Cllr Dyer)
d) Twinning Association (Cllr Butler)
e) Thame Good Neighbour Scheme (Cllr Midwinter)
f) Thame Town Cricket Club (Cllr Champken-Woods)
g) Chinnor RFC (Cllrs Bretherton and Dixon)
h) Music in the Park (Cllr Stiles)
i) Sinaia Friendship Association (Cllr Bretherton)
j) Thame Museum Trust (Cllrs Butler and Emery)
k) Thame Remembers (Cllrs Bretherton and Dyer)
l) Towersey Festival (Cllrs Bretherton and Lambert)
m) Thame Music Festival (Cllr Wyse)
n) Thame Shed (Cllr Wyse)

6. Report – External Organisations

6l. Towersey Festival

7. Cricket Club Clubhouse Redevelopment

To receive a written update.

7. Report – Cricket Clubhouse

7a. Appendix 1 – Cricket Club Clubhouse Redevelopment Indicative Programme

8. Sports in the Street Event

To consider a request for financial and operational support of this now annual event.

8. Report – Sports in the Streets

9. Outdoor Cinema

To receive a presentation and to consider a request to use Elms Park.

9. Report – Outdoor Cinema

10. World War One – 2018 Commemorations

To consider further proposals relating to Remembrance Sunday 2018.

10. Report – World War One 2018 Commemorations

10a. Remembrance Costings – Approximate costs ver2

11. Town Fairs

To receive a written report.

11. Report – Town Fairs

12. Priest End Allotments to Burial Space

To receive a written report.

12. Verbal Report – Priest End Allotments

13. Open Spaces Working Group

To receive a verbal update.

14. Christmas Event

To receive a written update on the Christmas Event 2017 and consider the date of the 2018 event.

14. Report – Christmas Event Feedback 2017

15. Prayer Week Facility

To note that the Community Services Manager has been providing support in relation to establishing a site for a temporary facility for a joint churches prayer week to be held from 13-20 May 2018. Montesson Square is the likely final location chosen. Application to the Highways Authority is attached.

15. Application for SAU

16. Maintenance Report

To note the report.

16. Maintenance Report