22 April 2014 – Agenda



TO: All Members of the Policy & Resources Committee

Cllrs D Bretherton (Vice Chairman), D Butler, N Champken-Woods,  D Dodds, M Dyer (Chairman), L Emery, H Fickling, A Gunn, V Humphries and M Welply

Ex Officio (Voting) Members – P Lambert (Town Mayor) and J Matelot Green (Deputy Mayor)

To all other Members for information

Upper Chamber, Thame Town Hall

Tuesday 22 April 2014

6.30 pm (maximum two hours)


Helen Stewart

Clerk of the Council


Date: 16 April 2014



Apologies for Absence

2 Declarations of Interest

3 Public Participation

To consider applications from members of the public to address the Committee (5 minutes maximum), applications having been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

4 Minutes

To confirm as a correct record the Minutes of the Policy & Resources Committee Meeting held on 18 February 2014.

5 Budget Summary

To receive a summary of the accounts for the Policy & Resources Committee to 31 March 2014.

6 Investment Update

To receive a summary.

7 Reports from Representatives on External Organisations

a)    Citizens Advice Bureau – Cllr Welply

b)    Thame Museum Trust – Cllrs Emery and Laver

c)    Barns Centre – Cllrs Butler and Matelot Green

d)    21st Century Thame – Cllr Fickling and Laver

e)    Thame & District Housing Association – Cllr Butler

8 NALC Conference – What Next For Localism

To receive a verbal report from Cllr Gunn.

9 Market Agreement

To agree the terms and conditions.

10 Kebab Van

To agree the terms and conditions.

11 Fair Agreement

To agree the terms and conditions.

12 Insurance Contract

To agree the appointment of a provider for the next three years.

13 Internal Audit

To receive the Internal Audit Interim Report for 2013-14.

14 Thame Players Theatre

To consider the terms and conditions of a loan.

15 Elms Park

To agree the licence between Oxfordshire County Council and Thame Town Council.

16 Standing Orders

To review and note amendments to the current Standing Orders.

17 Delegations

To review the Scheme of Delegations.

18 Depreciation

To review the policy.

19 Complaints/Compliments

To note the report