21 July 2015 – Agenda


TO: All Members of the Policy & Resources Committee

Cllrs B Austin, D Bretherton, D Butler (Deputy Chairman), N Champken-Woods, D Dodds, M Dyer (Chairman), H Fickling, C Jones, P Lambert and T Wyse

Ex Officio (Voting) Members – N Dixon (Town Mayor) and L Emery (Deputy Mayor)

To:            All other Members for information

VENUE: Upper Chamber, Thame Town Hall

DATE:    Tuesday 21 July 2015

TIME:    6.30 pm (maximum two hours)


Graham Hunt
Clerk of the Council

Date: 15 July 2015




1. Apologies for Absence

2. Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3. Public Participation

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Committee Administrator no later than 5pm on the last working day preceding the meeting.

4. Minutes

To confirm as a correct record the Minutes of the Committee Meeting held on 21 April 2015 and 19 May 2015.

5. Budget Summary

To monitor actual income and expenditure against estimates.

6. Investment Update

To note the summary of the investment performance.

7. Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

a) Thame Barns Centre (Cllrs Butler and Dodds)
b) Citizens Advice Bureau (Cllr Austin)
c) Health Summit (Cllr Champken-Woods)
d) NALC (Cllr Dyer)
e) Thame Business Forum (Cllr Dyer)
f) Thame & District Housing Association (Cllr Butler)
g) 21st Century Thame (Cllr Emery and Fickling)
h) Welfare Trust (Cllr Champken-Woods)

8. Thame Barns Centre

To receive the draft Annual Report and Accounts.

9. Stones Close Allotments Society

To review the partnering agreement.

10. Kebab Van

To consider the request for permission to replace the current trading trailer.

11. Local Council Award Scheme

To discuss and resolve how the Council can best achieve accreditation to the Local Council Award Scheme.

12. Telephone Contract

To agree a new three year maintenance contract.

13. Photocopier Contract

To agree the award of a new five year contract.

14. Human Resources and Health & Safety Contract

To agree the appointment of a Human Resources and Health & Safety provider on a three year contract.

15. Council Policies

To approve the updated policies:

a) First Aid Policy
b) Health & Safety Policy
c) Fire Safety Policy
d) Fire Safety Management Policy

The four policies have been reviewed by our Health & Safety consultant, Ellis Whittam who have suggested minor changes as shown in red text.

16. Energy Advisory Board

To receive the report, as provided with the Display Energy Certificate.

17. Transport Study

To consider undertaking a Transport Study to include all aspects of transport in and around the Town.

18. For Information

a) CCTV Update
b) Summary of Insurance Schedule 2015-16