21 April 2015 – Agenda



TO: All Members of the Policy & Resources Committee

Cllrs D Bretherton, D Butler, D Dodds, M Dyer (Chairman), L Emery, H Fickling, V Humphries (Deputy Chairman), P Lambert and T Wyse

Ex Officio (Voting) Members – J Matelot Green (Town Mayor) and N Dixon (Deputy Mayor)

To all other Members for information

Upper Chamber, Thame Town Hall

Tuesday 21 April 2015

6.30 pm (maximum two hours) 


Graham Hunt

Clerk of the Council


Date: 15 April 2015



1 Apologies for Absence

2 Declarations of Interest

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest.

3 Public Participation

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Committee Administrator no later than 5pm on the last working day preceding the meeting.

4 Minutes

To confirm as a correct record the Minutes of the Committee Meeting held on 14 October 2014.

5 Budget Summary

To monitor actual income and expenditure against estimates.

6 Investment Update

To note the summary of the Investment performance.

7 Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

a)    Barns Centre (Cllrs Butler and Matelot Green)

b)    Citizens Advice Bureau

c)    NALC (Cllr Dyer)

d)    Thame Business Forum (Cllr Dyer)

e)    Thame & District Housing Association (Cllr Butler)

f)     21st Century Thame (Cllr Fickling and Laver)

g)    Welfare Trust (Cllr Champken-Woods)

8 Internal Audit

To approve the Internal Audit Reports for:

a)    First Interim Internal Audit Report 2014-15

b)    Interim Update Internal Audit Report 2014-15

c)    Third Interim Internal Audit Report 2014-15.

9 Internal Audit Contract

To appoint the contractor to undertake the five year Internal Audit Programme.

10 Standing Orders

To review and note amendments to the current Standing Orders.

11 Full Council AGM and Civic Reception Date Change

To approve the changes proposed in the attached report.

12 Swimming Pool/Oxfordshire County Council Payment

To receive a verbal update.

13 Member/Officer Protocol

To approve the revised policy as presented.

14 Food Bank

To consider a partnership arrangement for operating the Food Bank from a changed location.

15 Thame Museum

To receive an Inspection Report for the Museum building and consider the outcomes.

16 Fees and Charges

To review the proposed Schedule of Charges for 2015-16.

17 Local Government Ombudsman

To consider a response to the consultation.

18 Business Open Doors Event

To seek the approval and support for the Open Doors Event.

19 Car Park Grace Period

To note that as from 1 April 2015, the parking grace period has been extended to 10 minutes, in line with the Press Release from the DCLG on 6 March 2015, relating to parking reforms in the Deregulation Bill and revised Statutory Guidance to Local Authorities on the Civil Enforcement of Parking Contraventions which applies to paid for and free parking spaces both on-street and off-street.

20 Compliments and Complaints

To note the report.

21 For Information

a)    CCTV Quarterly Report

b)    CAB – Grant award update report

c)    Staying Alive Group – Grant award update report