19 April 2016 – Agenda




All Members of the Policy & Resources Committee

Cllrs B Austin, D Bretherton, D Butler (Deputy Chairman), N Champken-Woods, D Dodds, M Dyer (Chairman), H Fickling, C Jones, P Lambert and T Wyse

Ex Officio (Voting) Members – N Dixon (Town Mayor) and L Emery (Deputy Mayor)

To all other Members for information

Upper Chamber, Thame Town Hall

Tuesday 19 April 2016

6.30 pm (maximum two hours)


Graham Hunt

Clerk of the Council


Date: 13 April 2016


1 Apologies for Absence

2 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3 Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

4 Minutes

To confirm as a correct record the Minutes of the Committee Meeting held on 16 February 2016.


5 Budget Summary

To monitor actual income and expenditure against estimates.

6 Investment Update

To note the summary of the investment performance, subject to arrival in time for the meeting. Last year’s summary to end of March arrived on 24/4/16.

7 Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

a)    Barns Centre (Cllrs Butler and Dodds)

b)    Citizens Advice Bureau (Cllr Austin)

c)    Health Summit (Cllr Champken-Woods)

d)    NALC (Cllr Dyer)

e)    Thame Business Forum (Cllr Dyer)

f)     Thame & District Housing Association (Cllr Butler)

g)    21st Century Thame (Cllr Emery and Fickling)

h)    Welfare Trust (Cllr Champken-Woods)

8 Internal Audit

To approve the Internal Audit Second Interim Update Report 2015-16.


9 Code of Corporate Governance / Financial Management Procedure

To adopt an updated Code of Corporate Governance and a separate Financial Management Procedure.

10 Business Continuity

To approve the updated Business Continuity Strategy and Business Continuity Action Plan.

11 Card Payment Machine

To approve the implementation of a card payment machine in the Information Centre and if so, to choose the supplier.

12 Disposal of Amenity Land

To consider a request to sell amenity land at Pickenfield.

13 Thame Football Partnership Permission Requests

To consider and note permission requests from Thame Football Partnership.

14 Lea Park 20mph Speed Limit Survey

To consider supporting the Lea Park Residents Association initiative to introduce a 20mph speed limit through the estate.

15 SODC Economic Development Projects

To note the status of various SODC Economic Development Projects proposed for Thame and to recommend to Full Council that the allocation / reallocation of the various funds be as documented.

16 Fees and Charges

To approve the proposed Schedule of Charges for 2016-17 for the hire of the Meeting Room, the Upper Chamber and Southern Road Recreational Ground.

17  Town Council Policies

To approve two new policies:

a)    Personal Protective Equipment Policy

b)    Pesticide Policy

18  Town Council Policies

To approve updates to the following policies:

a)    Twinning Policy – Councillors can suggest revisions

b)    Partnership Working – A Code of Practice – Councillors can suggest revisions

c)    Grants Policy – updated to reflect General Power of Competence

19 Health & Safety Remedial Works

To receive a verbal update.

20 Thame Museum

To receive a verbal update.

21 Compliments & Complaints

To note the report.

22 For Information

a)    CCTV Quarterly Update – subject to arrival in time for the meeting

b)    To note the improvements to wi-fi in the Upper Chamber