18 February 2020 – Agenda
SUMMONS TO ATTEND A MEETING OF POLICY & RESOURCES COMMITTEE
TO: All Members of the Policy & Resources Committee
Cllrs B Austin, D Bretherton, N Champken-Woods, D Dodds, M Dyer (Chairman), L Emery (Deputy Chairman), H Fickling, S Francis, C Jones and J Tipping
Ex Officio (Voting) Members – A Midwinter (Town Mayor) and P Cowell (Deputy Mayor)
To all other Members for information
VENUE: Upper Chamber, Thame Town Hall
DATE: Tuesday 18 February 2020
TIME: 6.30 pm (maximum two hours)
Clerk of the Council
Date: 12 February 2020
1 Apologies for Absence
2 Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3 Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
To confirm as a correct record the Minutes of the Committee Meeting held on 12 November 2019.
5 Financial Update
a) Budget Summary: To monitor actual income and expenditure against estimates.
b) Balance Sheet: To note balance sheet as at 31 January 2020.
c) To note a £40,000 loan has been made to Thame Sports Club, in line with previous resolutions.
d) To note £100,000 has been re-invested in a 12month fixed term deposit at United Trust Bank on 3 December 2019 at 1.8%
e) Internal Audit – To note the next internal audit has been scheduled for 26th February 2020
f) To note a £20,000 loan has been made to Thame Community Land Trust, in line with previous resolutions.
g) To note a £10,000 grant will be made to Thame Football Partnership, in line with previous resolutions.
7 Investment Update
To note the summary of the investment performance.
8 Investment Strategy
To review and approve the updated Investment Strategy.
9 Reports from Representatives on External Organisations
To receive reports from the nominated representatives on:
a) Barns Centre (Cllrs Deacock and Dodds)
b) Citizens Advice (Cllr Austin)
c) Health Hub (including Community Hub Pilot) (Cllr Champken-Woods)
d) NALC (Cllr Dyer)
e) Red Kite Family Centre (Cllr Emery)
f) Thame Business Forum (Cllr Dyer)
g) Thame & District Day Centre (Cllr Midwinter)
h) Thame & District Housing Association (Cllr Emery)
i) Thame Youth Memorial Trust (Cllr Tipping)
j) Thame Youth Projects Group (Cllr Tipping)
k) 21st Century Thame (Cllr Fickling and Francis)
l) Welfare Trust (Cllr Champken-Woods)
10 Free Use / De Minimis Delegated Authority
To note that the Town Clerk, through Free Use / De Minimis delegated authority, has granted the following:
a) Thame & District Day Centre meetings – 10 hours (Upper Chamber)
b) Thame Youth Projects interviews – 6.5 hours (meeting room)
c) Red Kite Charity Auction – 5.5 hours (Upper Chamber)
11 Anti-Fraud and Corruption Policy
To review and approve the Anti-Fraud and Corruption Policy.
12 Play Area Strategy
To review and approve the cosmetically updated Play Area Strategy.
13 Equality and Diversity Policy
To adopt an Equality and Diversity Policy.
14 Grant Awards Policy
To review and approve the Grant Awards Policy.
15 Thame History Festival
To consider and approve a seed funding request to hold the first Thame History Festival on the 7 June 2020.
16 Thame Museum
To note a number of roofing contractors, specialising in lead work, have been approached and confirmed their interest to quote for the repairs to the Museum Roof. It is hoped a contractor will be appointed shortly and work will begin as soon as practically possible.
17 Economic Development
To approve that the balance of grant funding that has not been spent in 2019/20 be allocated to the work of the Market Town Coordinator, to cover the shortfall in the 2020/21 budget as a result of unexpected withdrawal of funding by SODC.
To note the CCTV agreement has been signed and sealed.
To consider and approve the installation of a CCTV Camera on Southern Road Recreational entrance.
19 Localism Fund
To consider and approve the request of £250 for Tidy Thame and Muck out Moreton event operations.
20 Staffing Update
To note the Project Officer role will be advertised shortly with a timeline to commence employment in the new financial year.