18 February 2014 – Agenda



TO: All Members of the Policy & Resources Committee

Cllrs D Bretherton (Vice Chairman), D Butler, N Champken-Woods,  D Dodds, M Dyer (Chairman), L Emery, H Fickling, A Gunn, V Humphries and M Welply

Ex Officio (Voting) Members – P Lambert (Town Mayor) and J Matelot Green (Deputy Mayor)

To all other Members for information

Upper Chamber, Thame Town Hall

Tuesday 18 February 2014

6.30 pm (maximum two hours)


Helen Stewart

Clerk of the Council


Date: 12 February 2014



1 Apologies for Absence

2 Declarations of Interest

3 Public Participation

To consider applications from members of the public to address the Committee (5 minutes maximum), applications having been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

4 Minutes

To confirm as a correct record the Minutes of the Policy & Resources Committee Meeting held on 10 December 2013.

5 Budget / Finance Summary

To receive a summary of the accounts for the Policy & Resources Committee to 31 December 2014.

6 Investments

To note the Portfolio Performance Summary as of 30 September 2013.

7 Reports from Representatives on Outside Bodies

a)    Citizens Advice Bureau – Cllr Welply

b)    Thame Museum Trust – Cllrs Emery and Laver

c)    Barns Centre – Cllrs Butler and Matelot Green

d)    21st Century Thame – Cllr Fickling and Laver

e)    Thame & District Housing Association – Cllr Butler

8 Swimming Pool

To be advised of the County Council taking legal action in regard to unpaid invoices.

9 Financial Management

To receive a verbal report on banking activity.

10 Internal Audit

To receive the Interim Update Internal Audit Report for 2013-14.

11 Members’ Allowances

To agree the amended terms and conditions of the adopted Scheme.

12 Chinnor Rugby Football Club

To consider a request for a loan to fund the planned development of the clubhouse.

13 Community Right to Bid

To consider any assets suitable in Thame.


To consider:

a)    Nominating a representative to NALC as an Outside Organisation.

b)    A councillor attending the ‘What Next for Localism’ conference.

15 Cricket Club Lease

To consider extending the terms of the lease.

16 For Information

a)    Thame Neighbourhood Plan Frontrunner Fund – to note receipt of the balance remaining from the Government Frontrunner Grant.


b)    Thame and District Housing Association – Further information.


c)    Cheques Legislative Reform Order (LRO).