17 September 2013 – Agenda



TO: All Members of the Policy & Resources Committee

Cllrs D W Bretherton (Vice Chairman), D G Butler, N G Champken-Woods, D W Dodds, M L Dyer (Chairman), L Emery, H M Fickling, A Gunn, V F Humphries and M P Welply

Ex Officio (Voting) Members – P Lambert (Town Mayor) and J Matelot Green (Deputy Mayor)

To all other Members for information

VENUE: Upper Chamber, Thame Town Hall

DATE: Tuesday 17 September 2013

TIME: 6.30 pm (maximum two hours)

Helen Stewart

Clerk of the Council

Date: 11 September 2013




1 Apologies for Absence

2 Declarations of Interest

3 Public Participation

To consider applications from members of the public to address the Committee (5 minutes maximum), applications having been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.


4 Investment Portfolio

To receive a presentation on the performance of the Council’s investments from Rathbone Brothers plc.

4. Rathbones Investment Portfolio 

5 Street Pastors

To receive a presentation from the Street Pastors.

6 Minutes

To confirm as a correct record the Minutes of the Policy & Resources Committee Meeting held on 11 June 2013.

6. 130611min

7 Grants

To agree funding for the Street Pastors.

8 Budget / Finance Summary

To receive a summary of the accounts for the Policy & Resources Committee to 31 July 2013.

8. Budgetary Control

9 Reports from Representatives on Outside Bodies

a)    Citizens Advice Bureau – Cllr Lambert

b)    Thame Museum Trust – Cllrs Emery and Laver

c)    Barns Centre – Cllrs Butler and Matelot Green

d)    21st Century Thame – Cllrs Bretherton, Fickling and Laver

10 Investment Strategy

To review the current strategy and agree the approach to be taken on investments for the next twelve months.

10. Report – Investment Strategy

11 Depreciation of Fixed Assets

To review the Depreciation of Fixed Assets policy.

11. Report – Policy for the Depreciation of Fixed Assets


12 Fees and Charges

To review the Schedule of Charges for 2013-14.

12. Report – Fees & Charges

13 Saturday Surgeries

To review the effectiveness of the surgeries in the past 12 months.

13. Report -Saturday Surgeries


14 Swimming Pool

To discuss the position being taken on unpaid maintenance charges.

15 SODC Electoral Review

To consider any suggested changes for submission.

 15. Report – SODC Electoral Review

16 Guide Building

To report the findings of the annual inspection

16. Report – Guide Building

17 Church Meadow (Cricket Ground) Boundary

To decide the most appropriate action to take in determining the boundary with Bell Close.

18 External Electricity Points

To agree the terms and conditions of the Town Hall External Electricity Points.

18. Report – External Electricity Points

19 Thame and District Housing Association

To discuss a council representative to the Management Committee.

20 Christmas Working Arrangements

To note the opening hours of the Town Hall.

20. Report – Christmas Working Arrangements

21 Compliments and Complaints

To note the report.

21. Complaints & Compliments

22 For Information

a)    Towns Alive National Awards – Commendation Certificate