17 February 2015 – Agenda




TO: All Members of the Policy & Resources Committee

Cllrs D Bretherton, D Butler, D Dodds, M Dyer (Chairman), L Emery, H Fickling, V Humphries (Deputy Chairman), P Lambert, M Welply and T Wyse

Ex Officio (Voting) Members – J Matelot Green (Town Mayor) and N Dixon (Deputy Mayor)

To all other Members for information

VENUE: Upper Chamber, Thame Town Hall

DATE: Tuesday 17 February 2015

TIME: 7.30 pm (maximum two hours) 
Helen Stewart BEM

Clerk of the Council

Date: 11 February 2015




1 Apologies for Absence

2 Declarations of Interest

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest.

3 Public Participation

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Committee Administrator no later than 5pm on the last working day preceding the meeting.

4 Minutes

To confirm as a correct record the Minutes of the Committee Meeting held on 14 October 2014.

5 Budget Summary

To monitor actual income and expenditure against estimates.

6 Investment Update

To note the performance of the investments up to 31 December 2014.

7 Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

a)    Barns Centre (Cllrs Butler and Matelot Green)

b)    Citizens Advice Bureau (Cllr Welply)

c)    NALC (Cllr Dyer)

d)    Thame Business Forum (Cllr Dyer)

e)    Thame & District Housing Association (Cllr Butler)

f)     21st Century Thame (Cllr Fickling and Laver)

g)    Welfare Trust (Cllr Champken-Woods)

8 Investment Strategy

To approve the strategy for investments for 2015-16.

9 Effectiveness of Internal Control

To consider the effectiveness of the systems in place to ensure good financial management and the minimising of risks.

10 Internal Audit

To approve the Internal Audit Reports for:

a)    First Interim Internal Audit Report 2014-15

b)    Second Interim Update Internal Audit Report 2014-15.

11 Internal Audit Contract

a)    To approve the five year programme of work for the internal auditor.

b)    To approve the Terms of Reference for a five year contract.

12 Grants Policy

To receive recommendations from the Working Group.

13 Swimming Pool/Oxfordshire County Council Payment

To receive a verbal update.

14 Thame Museum

To receive a schedule of works for the Museum Building.

15 Food Bank

To consider a partnership arrangement for operating the Food Bank.

16 Community Right to Bid

To receive an update from the Working Group.

17 Mayor Making

To receive an update from the Working Group.


To receive an update from the Working Group.

19 For Information

a)    CCTV Quarterly Report

b)    CAB – Grant award update report

c)    Staying Alive Group – Grant award update report