15 July 2014 – Agenda




TO: All Members of the Policy & Resources Committee


Cllrs D Bretherton, D Butler, D Dodds, M Dyer (Chairman), L Emery, H Fickling, V Humphries (Deputy Chairman), P Lambert and M Welply


Ex Officio (Voting) Members – J Matelot Green (Town Mayor) and N Dixon (Deputy Mayor)


To all other Members for information

Upper Chamber, Thame Town Hall

Tuesday 15 July 2014

6.30 pm (maximum two hours)


Helen Stewart BEM

Clerk of the Council


Date: 9 July 2014


1 Apologies for Absence

2 Declarations of Interest

3 Public Participation

To consider applications from members of the public to address the Committee (5 minutes maximum), applications having been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

4 Staying Alive

To receive a presentation from the Staying Alive Group.

5 Minutes

To confirm as a correct record the Minutes of the Committee Meeting held on 22 April 2014 and 13 May 2014.

6 Budget Summary

To monitor actual income and expenditure against estimates.

7 Investment Update

To receive a summary of the investment performance managed by Rathbones.

8 Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

a)    Citizens Advice Bureau (Cllr Welply)

b)    Thame Museum Trust (Cllrs Emery and Laver)

c)    Barns Centre (Cllrs Butler and Matelot Green)

d)    21st Century Thame (Cllr Fickling and Laver)

e)    Thame & District Housing Association (Cllr Butler)

f)     Thame Business Forum (Cllr Dyer)

g)    NALC (Cllr Dyer)

9 Code of Conduct

To review the Code of Conduct and adopt a policy for dispensations.

10 Loan Policy

To approve the terms and conditions by which the Council would consider providing a loan to local community groups.

11 Freedom of Information

To agree a policy for ensuring openness in providing information.

12 Disposal of Amenity Land

To consider the request to dispose of amenity land at:

a)    Cromwell Avenue

b)    Youens Drive

13 Fees & Charges

To review the Schedule of Charges for 2014-15.

14 Artisan Market

To consider a proposal for an Artisan Market to be organised on a monthly basis.

15 SODC Market Towns Economic Plan

a)    To review the draft Economic Development Action Plan for Thame 2014-15

b)    To consider a funding contribution to two projects:

i)  Shop windows – £1,550 Revenue Funding

ii) Wi-Fi                 -£2,000 Capital Funding/Ongoing Revenue Funding unquantified

16 Community Engagement Strategy

To agree a strategy for developing community engagement and communications with residents.

17 Barns Centre

To receive the draft Annual Report and Accounts.

18 For Information

a)    CCTV – To provide a summary report for Q4

b)    Christmas working arrangements – to note the opening hours of the Town Hall